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Interpersonal Agreements

What is it?

The purpose of an IPA is to allow an individual to remain on UW payroll and benefits while providing service to a government agency. Academic employees and departments should work directly with the funding agency and the UW RSP office to draft IPA agreements. Typically, the funding agency has a standard IPA agreement that is sent to the department/PI and a RAMP record is created after the IPA agreement is received.

Creating a WISPER record for a VA IPA

Include the signed VA IPA form (including signatures from the employee, the VA, and RSP) as well as the VA budget spreadsheet.

  • If there are multiple awards for the same individual, create a budget in RAMP for each VA award on the same record.
  • If the PI and individual are in the same department, obtain chair and PI certification before submitting to a department.
  • If the PI and individual are NOT in the same department, obtain additional departmental reviews in addition to chair and PI certification.

What is different for setup?

  1. The instrument type on the RAMP General tab should be IPA.
  2. In Financial Setup, the UW Grant type should be Employee Interchange Agreement.
  3. The F&A rate should be None-No F&A.
  4. The F&A base type should be No F&A (Base A).
  5. Total dollar amount should always be direct costs.

As with all other sponsored projects, we only capture effort for individuals identified as key personnel on the award. Department personnel will make the determination and enter effort on the projects tab in WISPER only for key individuals.

The PI on the RAMP record does not need a minimum 1 percent commitment unless that individual is identified as key.

View the IPA form (pdf)

RSP IPA Award Setup page, Award Acceptance and Set-up | Research & Sponsored Programs

VA IPA Process in RAMP for Departments

The majority of IPAS will be new IPAs that require a new RAMP funding proposal (FP).

If the IPA agreement is to be to modified it would be a modification to the existing award (AWD) RAMP record.

If it is new funding that has not been previously reviewed (i.e., personnel effort increase, or salary increase) it would be a revision on the original finding proposal (FP).

Create the funding proposal and complete it according to the funding proposal process, incorporating the following:

This is an accordion element with a series of buttons that open and close related content panels.

General Proposal Information

  • 2. Short Title: PI [PI Last Name], IPA [Person on IPA’s Last Name]
    • Example: PI Smith, IPA Jones
  • 3. Long Title: Include the VA grant name(s) on the VA Grant Award document(s
  • 5. VA, William S. Middleton
  • 6. Grant
  • 7. Miscellaneous
  • 9. Enter this note: “Assign to Award Set-up Holding”
  • Include:
    • The VA signed IPA form
      • If there is more than one VA award, each VA award must be stated on the IPA form and include VA award name and the effort or in each VA award.
    • Copy of the VA budget spreadsheet
      • If there is more than one VA grant being worked on, a budget is required in RAMP for each VA grant.
        • The total of the individual budgets must match the combined total on the IPA form and the cumulative budget submitted to the VA.
        • Unit review and set up will be necessary. During this part of the process, a separate project for each VA award will be created.
      • The name of the projects must include the VA nickname or acronym.
    • copy of email from the VA approving the IPA AND indicating the RAMP record can be created/routed.

Personnel page

  • 3. Project Personnel = person on IPA only, no others
  • 4. Add any individuals needing edit or read-only access
    • If PI and individual are not in the same dept, include other dept or division contracts. Both the home and PI departments must be aware of the IPA and agree to it.

Submission Information

3 is always No.

Budget Periods and Key Dates

  • 7. There may only be one budget period. Others can be removed.
    • If effort changes during the IPA period, more than one budget period may be needed, however note that the total time should not exceed one year (should not go past 9/30).
  • 7. Update end date to match IPA request, if necessary. Follow instructions n changing the end date.

Compliance review and Additional Proposal sections

Compliance review and Additional Proposal sections do not have any specific requirements.

Budgets

Under Budgets, there should be a link. Click on the link to go to the budget draft.

  • Click on “edit budget”. This will open the budget smart form.
    • 3. Always No and Non-standard F&A Cost Base is NONE. Enter 0.
    • 4. No to both.
    • 5. Answer Yes.
    • 6 and 7 do not complete.
  • Personnel Cost Definitions – add individual on IPA.
  • Personnel Costs complete section with applicable effort to match excel budget.
  • No costs other than salary and fringe are allowed. Do not complete General Costs of any kind.
  • F&A is 0%, so no F&A should be changed to an IPA.
  • Excel budget spreadsheet should have been added to the Funding Proposal. If not, add here.

Funding Proposal

The funding proposal should be ready to route for review.

  • VA IPAs are not submitted system-to-system.
  • They do not require a SF 424.
  • Route the Funding Proposal following your College/School/Divisions process.

 

Specialist Review

Dean’s Office will submit it for Specialist Review (RSP).

Development

Routing and Approvals

Agreements