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Preparing an Application
RAMP is UW-Madison’s new system-to-system grants.gov submission process. RAMP uses SmartForms and should look familiar if you have experience with Grants.gov submissions.
Proposal submission tips:
- If an SF424 form field needs to be updated, but contains data that was automatically populated, make the necessary updates on the Funding Proposal and/or Budget SmartForm pages and use the Create-Update SF424 activity in the Workspace. If changes are made directly on the SF424 forms, the next time the “Create-Update” SF424 activity is executed, your changes will be overwritten with the values in the proposal and/or budget. Use the checkboxes to only select the forms to which you made changes when updating the SF424.
- Fields with a red asterisk (*) are required to be completed by the RAMP system. Please note that Grants.gov may require additional fields to be completed, in addition to those required by our system. When validating the SF424 SmartForm, the system will perform multiple layers of validation. You may receive additional errors or warnings on a second validation due to this approach.
- All attachments must be uploaded in PDF format and have a unique filename.
More tips and tricks can be found on the RAMP- Frequently Asked Questions and the RAMP resources page
UW-Madison also uses Cayuse424 to submit most applications for Federal funding. Cayuse is a web-based system for submitting applications via Grants.gov, the Federal government’s “one stop shop” for finding and applying for funding.
Anyone with a UW-Madison NetID and password can access Cayuse. For instructions and additional information, visit:
*Cayuse will be available to UW-Madison users through September 2024
Cayuse proposal submission tips
- Add permissions for faculty, on-campus collaborators, and department staff who need access to the proposal. You do not need to add permissions for SMPH Dean’s Office – Research Division
- Double-check your routing chain (under Routing & Approvals). If the PI’s name does not appear first or there are less than 3 boxes in the list, contact your SMPH Dean’s Office Research Division – Trish Barribeau, or Christy Schulz.
- Upload pdf versions of your project summary, current and pending support docs, and budget justification.
- If a new Cayuse profile is needed for someone at UW, contact cayuse@rsp.wisc.edu. RSP must create the profile so it is connected with UW systems.
- If a Cayuse profile is needed for someone outside UW, you can create the profile.
- If an institution needs to be added, contact cayuse@rsp.wisc.edu.
Cayuse checklist
Navigating
- Cayuse is supported in Firefox and Internet Explorer
- Do not use the back arrow in your browser
- Must go to “ALL PROPOSALS” to get out of the proposal and not lock out other users
Profiles
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- New personal profiles or new institutional profiles are added by RSP. If you need a new profile email: cayuse@rsp.wisc.edu
PI/key person profile:
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- Division: Medicine and Public Health
- eRA credential in all key persons profiles must match eRA commons user ID
- Position title matches eRA commons employment information title
Proposal
- Attachments must be PDFs
- No special characters except (_) underscore
- Attachment names should be no longer than 50 characters
Routing
- Routing chain:
- PI
- Department research administrator (optional)
- Christy Schulz or Patrica (Trish) Barribeau (this will be the person who submits and we will update this if it changes)
- Brenda Egan
- To route: must check your box to move to the next person (who will get an email that it is in their queue)
For more help, see the following links:
Agency-Specific Application Information
NIH submissions
- All NIH submissions should be submitted via RAMP or Cayuse424
- An NIH eRA Commons account is needed in order to process/monitor applications and manage awarded grants. Contact the SMPH Dean’s Office – Research Division (Trish Barribeau or Christy Schulz) to request an eRA Commons account.
- Grants and funding information from the NIH website:
NSF submissions
- NSF applications can be submitted via FastLane or Research.gov
- To request a FastLane Account, contact the SMPH Research Division pre-award team at preaward@rsp.wisc.edu. Please include your highest degree and year conferred (required by FastLane in order to establish an account).
- Grants and funding information from the NSF website:
FastLane Proposal Submission Tips
- As soon as possible after creating the proposal, enable SRO view and edit access. Do not enable SRO view/edit/submit until you are ready for your proposal to be submitted.
“Proposal Actions” screen > Highlight applicable proposal > “Allow SRO Access” button. See attached instructions: Allow or Remove SPO Access - To allow another (non-SRO) individual to view and edit your proposal, assign it a proposal PIN and provide the individual with your temporary proposal ID and PIN. He or she can then access the proposal via the FastLane Other Authorized User login.
“Proposal Actions” screen > Highlight applicable proposal > “Proposal PIN” button
Electronic Biomedical Research Application Portal (eBRAP)
The CDMRP eBRAP System (eBRAP) is designed to allow Principal Investigators (PIs) to submit their pre-applications electronically over the Internet through a secure connection, and view and edit the contents of their pre-applications and full application, as submitted through Grants.gov. PIs can access the eBRAP home page. View the instructions (pdf)
Additional resources
- Grants.gov: The official government site
- Cayuse Help Center