Preparing an Application
UW-Madison uses Cayuse424 to submit most applications for Federal funding. Cayuse is a web-based system for submitting applications via Grants.gov, the Federal government’s “one stop shop” for finding and applying for funding.
Anyone with a UW-Madison NetID and password can access Cayuse. For instructions and additional information, visit:
Cayuse proposal submission tips
- Add permissions for faculty, on-campus collaborators, and department staff who need access to the proposal. You do not need to add permissions for SMPH Research Division staff.
- Double-check your routing chain (under Routing & Approvals). If the PI’s name does not appear first or there are less than 3 boxes in the list, contact your SMPH pre-award team: Trish Barribeau, or Christy Schulz, (608) 265-3386.
- Upload pdf versions of your project summary, current and pending support docs, and budget justification.
- If a new Cayuse profile is needed for someone at UW, contact firstname.lastname@example.org. RSP must create the profile so it is connected with UW systems.
- If a Cayuse profile is needed for someone outside UW, you can create the profile.
- If an institution needs to be added, contact email@example.com.
- Cayuse is supported in Firefox and Internet Explorer
- Do not use the back arrow in your browser
- Must go to “ALL PROPOSALS” to get out of the proposal and not lock out other users
- New personal profiles or new institutional profiles are added by RSP. If you need a new profile email: firstname.lastname@example.org
PI/key person profile:
- Division: Medicine and Public Health
- eRA credential in all key persons profiles must match eRA commons user ID
- Position title matches eRA commons employment information title
- Attachments must be PDFs
- No special characters except (_) underscore
- Attachment names should be no longer than 50 characters
- Routing chain:
- Department research administrator (optional)
- Christy Schultz
- Brenda Egan
- To route: must check your box to move to the next person (who will get an email that it is in their queue)
For more help, see the following links:
Agency-Specific Application Information
- All NIH submissions should be submitted via Cayuse424
- An NIH eRA Commons account is needed in order to process/monitor applications and manage awarded grants. Contact the SMPH Research Division (Trish Barribeau or Christy Schulz, 265-3386) to request an eRA Commons account.
- Grants and funding information from the NIH website:
- NSF applications can be submitted via FastLane or Cayuse.
- To request a FastLane Account, contact the SMPH Research Division pre-award team (Debbie Meltzer, 263-4940, or Christy Schulz, 265-3386). Please include your highest degree and year conferred (required by FastLane in order to establish an account).
- Grants and funding information from the NSF website:
FastLane Proposal Submission Tips
- As soon as possible after creating the proposal, enable SRO view and edit access. Do not enable SRO view/edit/submit until you are ready for your proposal to be submitted.
“Proposal Actions” screen > Highlight applicable proposal > “Allow SRO Access” button. See attached instructions: Allow or Remove SPO Access
- To allow another (non-SRO) individual to view and edit your proposal, assign it a proposal PIN and provide the individual with your temporary proposal ID and PIN. He or she can then access the proposal via the FastLane Other Authorized User login.
“Proposal Actions” screen > Highlight applicable proposal > “Proposal PIN” button
Electronic Biomedical Research Application Portal (eBRAP)
The CDMRP eBRAP System (eBRAP) is designed to allow Principal Investigators (PIs) to submit their pre-applications electronically over the Internet through a secure connection, and view and edit the contents of their pre-applications and full application, as submitted through Grants.gov. PIs can access the eBRAP home page. View the instructions (pdf)
- Grants.gov: The official government site
- Cayuse424 User Reference Manual