For information about various SMPH and campus resources, check out our SMPH Employee Resource Guide.
- Academic Staff
- Employees-In-Training
- Faculty
- Fellows and Residents
- Student Assistants
- Student Help
- University Staff
- Unpaid Appointments
- Forms
Forms
General Policies and Procedures
- 2019-2020 SMPH Postdoctoral Stipend Levels
- 2020-2021 SMPH Postdoctoral Stipend Levels
- Employee-In-Training Title Guidelines
- Research Associate/Research Intern Vacancies
- School of Medicine and Public Health Visa Policy
- University of Wisconsin – Madison Policy for Supplementation
Postdoctoral Trainee/Fellow
- Postdoctoral Fellow Policy
- Postdoctoral Supplement Policy
- Postdoctoral Fellow/Trainee Appointment Process
Post Graduate Trainee
Research Associate
- Research Associate Tax Withholding
- Research Associate Policy
- Research Associate Policy on Part-Time Status
- Research Associate Appointment Process
Research Intern
Contact Faculty HR
wdt_ID Name Role Email General Questions
1
Shana Peterson
Faculty Promotions - CHS, Research Professor Track
Shana.Peterson@wisc.edu
FacultyPromotions@med.wisc.edu
2
Peggy Leifert
Faculty Promotions - Tenure, CT, Teaching Professor Track
Leifert@wisc.edu
FacultyPromotions@med.wisc.edu
3
Cindy Derenne
Faculty Human Resources
Cderenne@wisc.edu
FacultyHR@med.wisc.edu
4
Michelle Anderle
Faculty Human Resources
Anderle2@wisc.edu
FacultyHR@med.wisc.edu
| wdt_ID | Name | Role | General Questions | |
|---|---|---|---|---|
| 1 | Shana Peterson | Faculty Promotions - CHS, Research Professor Track | Shana.Peterson@wisc.edu | FacultyPromotions@med.wisc.edu |
| 2 | Peggy Leifert | Faculty Promotions - Tenure, CT, Teaching Professor Track | Leifert@wisc.edu | FacultyPromotions@med.wisc.edu |
| 3 | Cindy Derenne | Faculty Human Resources | Cderenne@wisc.edu | FacultyHR@med.wisc.edu |
| 4 | Michelle Anderle | Faculty Human Resources | Anderle2@wisc.edu | FacultyHR@med.wisc.edu |
General Policies and Procedures
- Academic Staff Policies (for CHS & CT Track Faculty)
- ALRA Payment at Termination
- Disability Accommodation Request Form – Faculty
- Expert Witness Form
- Faculty Absence Reporting
- Faculty Annual Review Process
- Faculty Grievances
- Faculty Recruitment: Request Authorization Form – Clinical Science (proforma)
- Faculty Responsibilities
- Faculty Track Roles
- Honorific Title Guidelines
- Overloads
Appointments, Transfers and Clock Extensions
Appointments
- Adjunct Appointment Guidelines and Procedures
- Adjunct Reappointment Guidelines and Procedures
- Clinical Adjunct Track Guidelines and Procedures
- Clock Calculations
- Faculty Track Roles
- Faculty Track Matrix
- Tenure Track Appointment/Promotion Process for Senior Faculty
- Veterans Administration Faculty Appointments
Track Transfers
- Policy for Faculty Track Transfers
- Checklist: CHS Track to Clinician-Teacher Track
- Checklist: CHS Track (Assistant Professor) to Tenure Track (Assistant Professor)
- Checklist: Clinician-Teacher Track to CHS Track
- Checklist: Tenure Track (Assistant Professor) to CHS Track (Assistant Professor)
- Track Transfer Compensation Attestation Form
- Tenure Home Transfer
Clock Extensions
- Secretary of the Faculty Rule Waivers page
- Tenure Clock Extension Requests Due to Clinical Responsibilities – Form
- Tenure Track Guidelines and Checklist for Submitting Clock Extensions
- CHS Track Guidelines and Checklist for Submitting Clock Extensions
COVID-19 Clock Extensions
Update for New Faculty- COVID-19 Clock Extensions
Tenure Track
- Tenure Faculty- Memo from the Provost’s Office
- Tenure Faculty- Memo from SMPH Office of Faculty Affairs and Development
- Tenure Clock Extension FAQs
CHS Track
Promotions
General Information
- Committee Rosters, SMPH (CHS, C-T, Tenure Professor)
- Curriculum Vitae Template, SMPH (CHS, C-T, Tenure Professor)
- Determining New Salary for Promoted Faculty
- Dossier Submission Deadlines 2020-2021
- Vote Statements in Faculty Dossiers
Clinical Adjunct Track
Clinical Health Sciences (CHS) Track
- Guidelines for Appointment and Promotion to Associate Professor (CHS) or Professor (CHS) 2020-2021
- Guidelines for Appointment and Promotion to Associate Professor CHS or Professor CHS – With changes highlighted 2020-2021
- Template Letter for Soliciting Evaluations, CHS
Clinician-Teacher (C-T) Track
- Guidelines and Checklist for Appointment and Promotion to Clinical Associate Professor and Clinical Professor 2020-2021
- Guidelines and Checklist for Appointment and Promotion to Clinical Associate Professor and Clinical Professor- With Changes Highlighted 2020-2021
- Template Letter for Soliciting Evaluations, C-T
Research Professor Track
Teaching Professor Track
Tenure Track
Appointment and promotion candidates under consideration by a UW Divisional Tenure Committee
Arts and Humanities Division
Biological Sciences Division
- 2019-2020 Letter from Divisional Committee Chairs
- Biological Sciences Tenure Guidelines 2020-2021
- Biological Sciences Tenure Guidelines 2020-2021 With Highlighted Changes
- Biological Sciences Tenure Checklist
- Biological Sciences Tenure Resources
- Example: Peer Evaluation of Teaching
- Sample Teaching Experience Table
Physical Sciences Division
Social Sciences Division
Promotion to Professor with Tenure- SMPH
- Guidelines for Promotion to Professor 2020-2021
- Tenure Track Promotions Checklist
- Template Letter for Soliciting Evaluations, Promotion to Full Tenured Professor
Post-Tenure/Post-Promotion Reviews
Appointing a clinical fellow, research fellow or resident has proved to be a complex issue, the resolution of which requires information such as funding source, visa status, eligibility to bill for clinical services and expectation of research participation.
Don’t hesitate to call the UW Hospital and Clinics House Staff Office or the School of Medicine and Public Health’s Associate Dean for Human Resources, Equity and Inclusion if you have questions or are unsure about your options. As noted above, this is a complex process that often varies with individual circumstances.
General Policies and Procedures
- Student Assistant Title Guidelines
- Maximum Levels for Graduate Assistant Appointment Policy
- Maximum Levels for Graduate Assistants by Appointment Type
- Request for Exception to Maximum Levels of Graduate Assistant Appointments
- Student Assistant Stipend Rates
- Student Assistant Payroll and Benefits Comparison
- Student Assistant Graduation and Payroll End Date Policy
- Tuition Remission Eligibility Table
- Tuition Remission FAQ
- Tuition Remission Information
Teaching Assistant (TA)
Project Assistant (PA)
Fellows and Trainees (predoctoral)
General Policies and Procedures
Forms
General Policies and Procedures
Clinical Adjunct Faculty and Preceptor
- Clinical Adjunct and Preceptor Application Attachment A – Departmental Appointments
- Clinical Adjunct and Preceptor Application Attachment A – Statewide Academic Campuses
- Clinical Adjunct and Preceptor Application Attachment B
- Clinical Adjunct and Preceptor Application Attachment C
- Clinical Adjunct and Preceptor Application Attachment D – Departmental Appointments
- Clinical Adjunct and Preceptor Application Attachment D – Statewide Academic Campuses
- Clinical Adjunct Annual Service Examples
- Clinical Adjunct and Preceptor Guidelines
- Clinical Adjunct Promotion Guidelines
Governance (Joint/Affiliate) Relationships
Honorary Associate/Fellow
Miscellaneous Unpaid Appointments
Campus-wide forms can be found at the UW-Madison Office of Human Resources website.
Telecommuting
Tuition / Professional Development Reimbursement
- Employee Coursework and Training Assistance Policy
- Reimbursement Request for Career-Related Coursework or Training
Workers’ Compensation
- Workers’ Compensation Policy and Forms Required for Reporting
- SMPH Process Guidelines for Workers’ Compensation
Work Schedule Changes
- Leave Without Pay or Temporary Assignment Request Form – Academic and University Staff
- Leave Without Pay or Temporary Assignment Request Form – Faculty (Tenure/CHS/CT)
- FTE Percent Change Request Form – Academic and University Staff
- FTE Percent Change Request Form – Faculty (Tenure/CHS/CT)
For information about medical leaves (FMLA / WFMLA), please visit the Medical Leaves page.