SMPH Intranet
For the School of Medicine and Public Health Community

Policies and Resources

For information about various SMPH and campus resources, check out our SMPH Employee Resource Guide. Information on SMPH Risk Management & Faculty Services is available below.

General Policies and Procedures

Postdoctoral Trainee/Fellow

Post Graduate Trainee

Research Associate

Research Intern

Contact Faculty HR

Name Responsibilities Email Team Email
Michelle Anderle
Faculty HR;
Offer Letters- Appointments | Reappointments | Post-Promotion Review
 anderle2@wisc.edu FacultyHR@med.wisc.edu
Courtney Gonzalez
Faculty HR Manager;
Offer Letters- Appointments | Reappointments | Post-Promotion review | Faculty HR Workflows | Annual Faculty reports
 athnos@wisc.edu FacultyHR@med.wisc.edu
Jacqueline McKenzie
Faculty Promotions;
Clinical Health Sciences (CHS) Track | Research Professor Title Track | Track Transfers | Clock Extensions
jglynn2@wisc.edu FacultyPromotions@med.wisc.edu
Peggy Leifert
Faculty Promotions;
Tenure Track | Teaching Professor Title Track | Clinican-Teacher (CT) Track | Track Transfers | Clock Extensions
 leifert@wisc.edu FacultyPromotions@med.wisc.edu

General Policies and Procedures

Academic Staff Policies (for CHS & CT Track Faculty)
Disability Accommodation Request Form - Faculty
Expert Witness Form
Faculty Absence Reporting
Faculty Performance Review Policy
Faculty Recruitment: Request Authorization Form – Clinical Science (proforma)
Faculty Responsibilities
Faculty Track Roles
Overloads

Appointments

Clock Calculation Information
Clock Calculation - Blank Template
Faculty Tracks- Matrix
Tenure Track Process Flow Appointment/Promotion at Senior Rank
VA Faculty Appointments

Track Transfers

Track Document Type Document Description Link
All Policy SMPH Track Transfer Policies and Procedures Track Transfer Policy
CHS to CT Checklist Checklist of required materials, procedure, and timeline for Assistant Professor CHS track transfer to Assistant Clinical Professor CHS to CT: Track Transfer Checklist
CHS to Tenure Checklist Checklist of required materials, procedure, and timeline for Assistant Professor CHS track transfer to Assistant Professor on the Tenure Track CHS Track to Tenure Track: Track Transfer Checklist
CT to CHS Checklist Checklist of required materials, procedure, and timeline for Assistant Clinical Professor (CT) track transfer to Assistant Professor CHS Clinician-Teacher Track to CHS Track: Track Transfer Checklist
Tenure to CHS Checklist Checklist of required materials, procedure, and timeline for Assistant Professor (Tenure Track) track transfer to Assistant Professor CHS Tenure Track to CHS Track: Track Transfer Checklist
Varies Form Track Transfer Compensation Attestation- Completion of this form is required for transfers from CHS to Tenure track and from the CT to the CHS track Track Transfer Compensation Attestation Form
Varies Form Prior Service Request Form - Completion of this form is required for transfers to the CHS or Tenure track when departments wish to credit faculty with prior service towards their probationary clock Track Transfer Prior Service Request Form
Tenure Policy & Template Faculty Policies and Procedures for the request to transfer tenure home department Tenure Home Transfer

Clock Extensions

Track Document Type Document Description Link
Tenure Campus Webpage Campus resource for extension of the Tenure Clock Secretary of the Faculty Rule Waivers page
Tenure Form Form that must be included when requesting a clock extension due to clinical responsibilities- for Assistant Professors on the Tenure Track Tenure Clock Extension Requests Due to Clinical Responsibilities – Form
Tenure Guidelines and Checklist Guide to Tenure Track Clock Extensions Tenure Track Guidelines and Checklist for Submitting Clock Extensions
CHS Guidelines and Checklist Guide to CHS Track Clock Extensions CHS Track Guidelines and Checklist for Submitting Clock Extensions

COVID-19 Clock Extensions

  • For both Tenure & CHS, request and follow the guidelines for Circumstances beyond the control of the faculty member, as the existing COVID-19 clock extension work flows have expired.

Promotions

General Information

Appointments and Promotions Guidelines

Track Document Type Document Description Link Additional Links Template letter for soliciting evaluations
Clinical Adjunct Guidelines & Procedures Guidelines and procedures for Promotion as Clinical Adjunct Faculty Clinical Adjunct Promotion Guidelines & Procedures N/A N/A
Clinical Health Sciences (CHS) Guidelines & Procedures 2024-2025 Guidelines for Promotion and Appointment to Associate Professor or Professor on the CHS Track CHS Appointment and Promotion Guidelines CHS Appointment and Promotion Guidelines with changes highlighted OPTIONAL: SMPH Attestation for Arm's Length Letter Writers Form

2024-2025 CHS Sample Letter to Solicit Letters of Recommendation
Clinical Health Sciences (CHS) 2024 Letter from CHS Committee Chairs End of year letter from CHS Committee Chairs to the Department Chairs 2024 CHS Chairs Letter to Department Chairs N/A N/A
Clinician-Teacher (CT) Guidelines & Procedures 2024-2025 Guidelines for Promotion and Appointment to Clinical Associate Professor or Clinical Professor on the CT Track CT Appointment and Promotion Guidelines CT Appointment and Promotion Guidelines- with changes highlighted Template letter for soliciting evaluations- CT
Research Professor Guidelines & Procedures Guidelines for Appointment to Assistant, Associate, or Professor on the Research Track. Guidelines for promotion to Associate Research Professor or Research Professor Research Professor Title Track Appointment and Promotion Guidelines Research Professor Title Track Promotion and Appointment Guidelines with changes highlighted Template letter for soliciting evaluations- Research Professor Track
Teaching Professor Guidelines & Procedures Guidelines for Appointment to Assistant, Associate, or Professor on the Teaching Track. Guidelines for promotion to Associate Teaching Professor or Teaching Professor Teaching Professor Title Track Appointment and Promotion Guidelines Teaching Professor Title Track Promotion and Appointment Guidelines with changes highlighted Template letter for soliciting evaluations- Teaching Professor Track

Tenure Appointments and Promotions

Division Document Type Document Description Link Additional Links
Tenure- All Divisions UW-Madison Tenure Webpage Tenure resource, workshops, timeline, preparation. Managed by the Secretary of the Faculty's Office Office of the Secretary of the Faculty - Tenure Webpage N/A
Biological Sciences Letter from the BiSci Committee A letter from the Biological Sciences Committee Chairs with specific guidance for the 2024-2025 Tenure cycle BiSci Chair Letter 2024-2025 N/A
Biological Sciences Tenure Guidelines 2024-2025 Guidelines for Promotion and Appointment to Associate Professor or Professor with Tenure Tenure Appointment and Promotion Guidelines Tenure Appointment and Promotion Guidelines - with changes highlighted
Biological Sciences Tenure Checklist 2024-2025 Checklist of materials for Tenure recommendation in the biological sciences Tenure Checklist SMPH Template Letter for Soliciting Arm's Length Letters of Evaluation - Div BiSci Tenure
Biological Sciences Resources Webpage Biological Sciences Tenure Resources Biological Sciences Tenure Webpage N/A
Arts and Humanities Resources Webpage Arts and Humanities Tenure Resources Arts and Humanities Tenure N/A
Physical Sciences Resources Webpage Physical Sciences Tenure Resources Physical Sciences Tenure Webpage N/A
Social Sciences Resources Webpage Social Sciences Tenure Resources Social Sciences Tenure Webpage N/A
SMPH Tenured Professor Guidelines & Procedures 2024-2025 Guidelines for Promotion to Professor with Tenure in the SMPH. These promotion guidelines apply only to Tenured Associate Professors seeking promotion to Professor Guidelines for Promotion to Professor

Guidelines for Promotion to Professor- with changes highlighted 		Promotion to Professor- Checklist

Template Letter for soliciting evaluations

Post-Tenure/Post-Promotion Reviews

Appointing a clinical fellow, research fellow or resident has proved to be a complex issue, the resolution of which requires information such as funding source, visa status, eligibility to bill for clinical services and expectation of research participation.

Don’t hesitate to call the UW Hospital and Clinics House Staff Office or the School of Medicine and Public Health’s Associate Dean for Human Resources, Equity and Inclusion if you have questions or are unsure about your options. As noted above, this is a complex process that often varies with individual circumstances.

General Policies and Procedures

Teaching Assistant (TA)

Project Assistant (PA)

Fellows and Trainees (predoctoral)

General Policies and Procedures

Forms

 

Unpaid Appointments

Clinical Adjunct Faculty and Preceptor

Governance (Joint/Affiliate) Relationships

Campus-wide forms can be found at the UW-Madison Office of Human Resources website.

Remote Work

Tuition / Professional Development Reimbursement

Workers’ Compensation

Work Schedule Changes

For information about medical leaves (FMLA / WFMLA), please visit the Medical Leaves page.

Risk Management & Faculty Services

SMPH Risk Management provides risk management support to SMPH faculty/employees, including clinical providers, by partners with the other university and health system groups on legal proceedings, contacts regarding the legal process, and claims management.

SMPH Faculty Services provides guidance to faculty during their onboarding and employment life cycle including but not limited to advising them on licensing and credentialing, Wisconsin Injured Patients and Families Compensation Fund (IPFCF) and DEA License Fee Exemption.

More on Risk Management & Faculty Services