Policies and Resources

For information about various SMPH and campus resources, check out our SMPH Employee Resource Guide.

Contact Faculty HR

Name Responsibilities Email Team Email
Michelle Anderle
Faculty HR;
Offer Letters- Appointments | Reappointments | Post-Promotion Review
anderle2@wisc.edu FacultyHR@med.wisc.edu
Courtney Gonzalez
Faculty HR Manager;
Offer Letters- Appointments | Reappointments | Post-Promotion review | Faculty HR Workflows | Annual Faculty reports
athnos@wisc.edu FacultyHR@med.wisc.edu
Jacqueline Glynn
Faculty Promotions;
Clinical Health Sciences (CHS) Track | Research Professor Title Track | Clinical Adjunct Promotions | Track Transfers | Clock Extensions
jglynn2@wisc.edu FacultyPromotions@med.wisc.edu
Peggy Leifert
Faculty Promotions;
Tenure Track | Teaching Professor Title Track | Clinican-Teacher (CT) Track | Clinical Adjunct Promotions | Track Transfers | Clock Extensions
leifert@wisc.edu FacultyPromotions@med.wisc.edu
Shana Peterson
Faculty Promotions (part-time);
Clinical Health Sciences (CHS) Track | Research Professor Title Track | Clinical Adjunct Promotions | Track Transfers | Clock Extensions | Website
smpeterson6@wisc.edu FacultyPromotions@med.wisc.edu

General Policies and Procedures

Appointments

Track Transfers

Track Document Type Document Description Link
All Policy SMPH Track Transfer Policies and Procedures Track Transfer Policy
CHS to CT Checklist Checklist of required materials, procedure, and timeline for Assistant Professor CHS track transfer to Assistant Clinical Professor CHS to CT: Track Transfer Checklist
CHS to Tenure Checklist Checklist of required materials, procedure, and timeline for Assistant Professor CHS track transfer to Assistant Professor on the Tenure Track CHS Track to Tenure Track: Track Transfer Checklist
CT to CHS Checklist Checklist of required materials, procedure, and timeline for Assistant Clinical Professor (CT) track transfer to Assistant Professor CHS Clinician-Teacher Track to CHS Track: Track Transfer Checklist
Tenure to CHS Checklist Checklist of required materials, procedure, and timeline for Assistant Professor (Tenure Track) track transfer to Assistant Professor CHS Tenure Track to CHS Track: Track Transfer Checklist
Varies Form Track Transfer Compensation Attestation- Completion of this form is required for transfers from Tenure Track to CHS Track and from the CHS track to the CT Track Track Transfer Compensation Attestation Form
Tenure Policy Faculty Policies and Procedures for the request to transfer tenure home department Tenure Home Transfer

Clock Extensions

Track Document Type Document Description Link
Tenure Campus Webpage Campus resource for extension of the Tenure Clock Secretary of the Faculty Rule Waivers page
Tenure Form Form that must be included when requesting a clock extension due to clinical responsibilities- for Assistant Professors on the Tenure Track Tenure Clock Extension Requests Due to Clinical Responsibilities – Form
Tenure Guidelines and Checklist Guide to Tenure Track Clock Extensions Tenure Track Guidelines and Checklist for Submitting Clock Extensions
CHS Guidelines and Checklist Guide to CHS Track Clock Extensions CHS Track Guidelines and Checklist for Submitting Clock Extensions
COVID-19 Clock Extensions
Tenure & CHS Letters from the Provost & SMPH Letters to the faculty from the Provost's office documenting the COVID-19 clock extension policy, FAQs, updates, and instructions. COVID-19 Clock Extension Letters to Faculty
Tenure & CHS Letter from the Provost This letter instructs Faculty who have been granted a COVID-19 clock extension and instructs Faculty who continue to be hindered the mechanism to request a second COVID-19 extension. Procedure for requesting a second COVID-19 Extension

Promotions

General Information

Appointments and Promotions Guidelines

Track Document Type Document Description Link Additional Links Template letter for soliciting evaluations
Clinical Adjunct Guidelines & Procedures 2020-2021 Guidelines and procedures for Promotion as Clinical Adjunct Faculty Clinical Adjunct Promotion Guidelines & Procedures N/A N/A
Clinical Health Sciences (CHS) Guidelines & Procedures 2021-2022 Guidelines for Promotion and Appointment to Associate Professor or Professor on the CHS Track CHS Appointment and Promotion Guidelines CHS Appointment and Promotion Guidelines with changes highlighted Template letter for soliciting evaluations- CHS
Clinical Health Sciences (CHS) 2021 Letter from CHS Committee Chairs End of year letter from CHS Committee Chairs to the Department Chairs 2021 Letter from CHS Committee Chairs N/A N/A
Clinician-Teacher (CT) Guidelines & Procedures 2021-2022 Guidelines for Promotion and Appointment to Clinical Associate Professor or Clinical Professor on the CT Track CT Appointment and Promotion Guidelines CT Appointment and Promotion Guidelines- with changes highlighted Template letter for soliciting evaluations- CT
Research Professor Guidelines & Procedures 2021-2022 Guidelines for Appointment to Assistant, Associate, or Professor on the Research Track. Guidelines for promotion to Associate Research Professor or Research Professor Research Professor Title Track Appointment and Promotion Guidelines N/A Template letter for soliciting evaluations- Research Professor Track
Teaching Professor Guidelines & Procedures 2021-2022 Guidelines for Appointment to Assistant, Associate, or Professor on the Teaching Track. Guidelines for promotion to Associate Teaching Professor or Teaching Professor Teaching Professor Title Track Appointment and Promotion Guidelines N/A Template letter for soliciting evaluations- Teaching Professor Track

Tenure Appointments and Promotions

Division Document Type Document Description Link Additional Links
Tenure- All Divisions UW-Madison Tenure Webpage Tenure resource, workshops, timeline, preparation. Managed by the Secretary of the Faculty's Office Office of the Secretary of the Faculty - Tenure Webpage N/A
Biological Sciences Letter from the BiSci Committee 2021-2022 A letter from the Biological Sciences Committee Chairs with specific guidance for the 2021-2022 Tenure cycle. BiSci Chair Letter 2021-2022 N/A
Biological Sciences Tenure Guidelines 2021-2022 Guidelines for Promotion and Appointment to Associate Professor or Professor with Tenure Tenure Appointment and Promotion Guidelines Tenure Appointment and Promotion Guidelines - with changes highlighted
Biological Sciences Tenure Checklist 2021-2022 Checklist of materials for Tenure recommendation in the biological sciences Tenure Checklist N/A
Biological Sciences Resources Webpage Biological Sciences Tenure Resources Biological Sciences Tenure Webpage N/A
Arts and Humanities Resources Webpage Arts and Humanities Tenure Resources Arts and Humanities Tenure N/A
Physical Sciences Resources Webpage Physical Sciences Tenure Resources Physical Sciences Tenure Webpage N/A
Social Sciences Resources Webpage Social Sciences Tenure Resources Social Sciences Tenure Webpage N/A
SMPH Tenured Professor Guidelines & Procedures 2021-2022 Guidelines for Promotion to Professor with Tenure in the SMPH. These promotion guidelines apply only to Tenured Associate Professors seeking promotion to Professor Guidelines for Promotion to Professor

Guidelines for Promotion to Professor- with changes highlighted
Promotion to Professor- Checklist

Template Letter for soliciting evaluations

Post-Tenure/Post-Promotion Reviews

Appointing a clinical fellow, research fellow or resident has proved to be a complex issue, the resolution of which requires information such as funding source, visa status, eligibility to bill for clinical services and expectation of research participation.

Don’t hesitate to call the UW Hospital and Clinics House Staff Office or the School of Medicine and Public Health’s Associate Dean for Human Resources, Equity and Inclusion if you have questions or are unsure about your options. As noted above, this is a complex process that often varies with individual circumstances.