Policies and Resources

General Policies and Procedures

• 2019-2020 SMPH Postdoctoral Stipend Levels
• 2020-2021 SMPH Postdoctoral Stipend Levels
• Employee-In-Training Title Guidelines
• Research Associate/Research Intern Vacancies
• School of Medicine and Public Health Visa Policy
• University of Wisconsin – Madison Policy for Supplementation

Postdoctoral Trainee/Fellow

• Postdoctoral Fellow Policy
• Postdoctoral Supplement Policy
• Postdoctoral Fellow/Trainee Appointment Process

Post Graduate Trainee

• Post Graduate Trainee Policy
• UW Health Stipend Rates

Research Associate

• Research Associate Tax Withholding
• Research Associate Policy
• Research Associate Policy on Part-Time Status
• Research Associate Appointment Process

Research Intern

• Research Intern Information

Contact Faculty HR

General Policies and Procedures

• Academic Staff Policies (for CHS & CT Track Faculty)
• ALRA Payment at Termination
• Disability Accommodation Request Form – Faculty
• Expert Witness Form
• Faculty Absence Reporting
• Faculty Annual Review Process
• Faculty Grievances
• Faculty Recruitment: Request Authorization Form – Clinical Science (proforma)
• Faculty Responsibilities
• Faculty Track Roles
• Honorific Title Guidelines
• Overloads

Appointments, Transfers and Clock Extensions

Appointments

• Adjunct Reappointment Guidelines and Procedures
• Clock Calculations
• Faculty Track Roles
• Faculty Track Matrix
• Tenure Track Appointment/Promotion Process for Senior Faculty
• Veterans Administration Faculty Appointments

Track Transfers

• Policy for Faculty Track Transfers
• Checklist: CHS Track to Clinician-Teacher Track
• Checklist: CHS Track (Assistant Professor) to Tenure Track (Assistant Professor)
• Checklist: Clinician-Teacher Track to CHS Track
• Checklist: Tenure Track (Assistant Professor) to CHS Track (Assistant Professor)
• Track Transfer Compensation Attestation Form
• Tenure Home Transfer

Clock Extensions

• Secretary of the Faculty Rule Waivers page
• Tenure Clock Extension Requests Due to Clinical Responsibilities – Form
• Tenure Track Guidelines and Checklist for Submitting Clock Extensions
• CHS Track Guidelines and Checklist for Submitting Clock Extensions

COVID-19 Clock Extensions

Update for New Faculty- COVID-19 Clock Extensions

Tenure Track

• Tenure Faculty- Memo from the Provost’s Office
• Tenure Faculty- Memo from SMPH Office of Faculty Affairs and Development
• Tenure Clock Extension FAQs

CHS Track

• CHS Faculty- Memo from SMPH Office of Faculty Affairs and Development
• CHS Clock Extension FAQs

Promotions

General Information

• Committee Rosters, SMPH (CHS, C-T, Tenure Professor)
• Curriculum Vitae Template, SMPH (CHS, C-T, Tenure Professor)
• Determining New Salary for Promoted Faculty
• Dossier Submission Deadlines 2020-2021
• Vote Statements in Faculty Dossiers

Clinical Adjunct Track

• Clinical Adjunct Track Promotion Guidelines and Procedures

Clinical Health Sciences (CHS) Track

• Guidelines for Appointment and Promotion to Associate Professor (CHS) or Professor (CHS) 2020-2021
• Guidelines for Appointment and Promotion to Associate Professor CHS or Professor CHS – With changes highlighted 2020-2021
• Template Letter for Soliciting Evaluations, CHS

Clinician-Teacher (C-T) Track

• Guidelines and Checklist for Appointment and Promotion to Clinical Associate Professor and Clinical Professor 2020-2021
• Guidelines and Checklist for Appointment and Promotion to Clinical Associate Professor and Clinical Professor- With Changes Highlighted 2020-2021
• Template Letter for Soliciting Evaluations, C-T

Research Professor Track

• Research Professor Title Track Appointments & Promotions Guidelines

Teaching Professor Track

• Teaching Professor Title Track Appointments & Promotions Guidelines

Tenure Track

Appointment and promotion candidates under consideration by a UW Divisional Tenure Committee

• Preparing Tenure Dossiers for Divisional Committees – Key Points
• UW Faculty Divisions Website

Arts and Humanities Division

• Arts and Humanities Tenure Resources

Biological Sciences Division

• 2019-2020 Letter from Divisional Committee Chairs
• Biological Sciences Tenure Guidelines 2020-2021
• Biological Sciences Tenure Guidelines 2020-2021 With Highlighted Changes
• Biological Sciences Tenure Checklist
• Biological Sciences Tenure Resources
• Example: Peer Evaluation of Teaching
• Sample Teaching Experience Table

Physical Sciences Division

• Physical Sciences Tenure Resources

Social Sciences Division

• Social Sciences Tenure Resources

Promotion to Professor with Tenure- SMPH

• Guidelines for Promotion to Professor 2020-2021
• Tenure Track Promotions Checklist
• Template Letter for Soliciting Evaluations, Promotion to Full Tenured Professor

Post-Tenure/Post-Promotion Reviews

• Faculty Post Promotion Review Procedures
• Post-Promotion Review Reporting Form (CHS and CT)
• Post-Tenure Review Reporting Form (Tenure only)

Appointing a clinical fellow, research fellow or resident has proved to be a complex issue, the resolution of which requires information such as funding source, visa status, eligibility to bill for clinical services and expectation of research participation.

Don’t hesitate to call the UW Hospital and Clinics House Staff Office or the School of Medicine and Public Health’s Associate Dean for Human Resources, Equity and Inclusion if you have questions or are unsure about your options. As noted above, this is a complex process that often varies with individual circumstances.

• Liability Protection for Health Professionals
• House Staff Appointment Information
• UWMF Retirement Benefits for Physicians
• Clinical Instructor Training Appt Letter with AICA
• Process for UWHC Privileging and UWMF Provide Enrollment

General Policies and Procedures

• Student Assistant Title Guidelines
• Maximum Levels for Graduate Assistant Appointment Policy
• Maximum Levels for Graduate Assistants by Appointment Type
• Request for Exception to Maximum Levels of Graduate Assistant Appointments
• Student Assistant Stipend Rates
• Student Assistant Payroll and Benefits Comparison
• Student Assistant Graduation and Payroll End Date Policy
• Tuition Remission Eligibility Table 
• Tuition Remission FAQ
• Tuition Remission Information

Teaching Assistant (TA)

• TA Factsheet
• TA Rates
• Teaching Assistants’ Association (TAA)

Project Assistant (PA)

• PA Rates

Fellows and Trainees (predoctoral)

• Supplementation Policy for Predoctoral Fellows
• Graduate School Academic Policies and Procedures

General Policies and Procedures

• Student Hourly Appointment Guidelines
• Student Hourly Graduation Letter
• Student Hourly New Hire Request Form
• Student Job Center

Forms

• Disability Accommodation Request Form – Classified Staff
• Layoff of University Staff
• Sick Leave Verification Form

General Policies and Procedures

• Unpaid Appointment Comparison Chart

Clinical Adjunct Faculty and Preceptor

• Clinical Adjunct and Preceptor Application Attachment A – Departmental Appointments
• Clinical Adjunct and Preceptor Application Attachment A – Statewide Academic Campuses
• Clinical Adjunct and Preceptor Application Attachment B
• Clinical Adjunct and Preceptor Application Attachment C
• Clinical Adjunct and Preceptor Application Attachment D – Departmental Appointments
• Clinical Adjunct and Preceptor Application Attachment D – Statewide Academic Campuses
• Clinical Adjunct Annual Service Examples
• Clinical Adjunct and Preceptor Guidelines 
• Clinical Adjunct Promotion Guidelines

Governance (Joint/Affiliate) Relationships

• Joint and Affiliate Relationship Guidelines

Honorary Associate/Fellow

• Honorary Appointment Guidelines

Miscellaneous Unpaid Appointments

• Miscellaneous Unpaid Appointment Guidelines and Procedures
• Agreement for Assumption of Risk Indemnification Release and Consent for Emergency Treatment
• Release of Liability
• SMPH Non-Employee Confidentiality Agreement

Campus-wide forms can be found at the UW-Madison Office of Human Resources website.

Telecommuting

• Telecommuting Agreement Form
• Telecommuting Policy

Tuition / Professional Development Reimbursement

• Employee Coursework and Training Assistance Procedure
• Reimbursement Request for Career-Related Coursework or Training Form

Workers’ Compensation

• Workers’ Compensation Policy and Forms Required for Reporting
• SMPH Process Guidelines for Workers’ Compensation

Work Schedule Changes

• Leave Without Pay or Temporary Assignment Request Form – Academic and University Staff
• Leave Without Pay or Temporary Assignment Request Form – Faculty (Tenure/CHS/CT)
• FTE Percent Change Request Form – Academic and University Staff
• FTE Percent Change Request Form – Faculty (Tenure/CHS/CT)

For information about medical leaves (FMLA / WFMLA), please visit the Medical Leaves page.