Welcome to Academic Affairs

Here is a list of resources and links for all Academic Affairs employees.

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To do: HR tasks when you start your new job at SMPH

When you begin your new position in Academic Affairs, your HR contact will instruct you on all of the tasks that you need to complete. If you would like more information, click here more information from HR on topics related to New Employee Onboarding.

How to: Update Your Academic Affairs Intranet Directory Listing

Soon after you start your job in Academic Affairs (and whenever you have a title or location change) please be sure to review your intranet directory listing, and if necessary, update the information there. Additionally, we try to have a photo for everyone on the directory. Please email your new or updated photo to Kristine Fisher at kristine.fisher@wisc.edu.

How to: Get Security/Badge Access to the Building

To get Security/Badge Access to the HSLC, email the 6-digit # located in the bottom middle on the back of your UW ID to an authorized person in your unit. Only authorized personnel can request security access for the HSLC. As of this June 2023, those people are:

  • Miranda Newman
  • Kristine Fisher
  • Elizabeth Tuschen
  • Becki Munson Salzwedel

For your calendar: SMPH Town Hall Meetings

UW School of Medicine and Public Health All Faculty/Staff Meetings are typically held three times each academic year. The topics discussed at these meetings are broadly relevant to faculty and staff alike and relate to various aspects of the school’s mission. Attending gives everyone a chance to: hear updates from Dean Robert N. Golden and other administrative leaders, learn more about the school’s goals, participate in question-and-answer sessions, and build community.

Click here for more information and the Town Hall meeting schedule.

For other timely information to help build community within SMPH, take a look at In the Know. 

For your calendar: Academic Affairs Staff Meetings

Academic Affairs Staff Meetings are generally bimonthly and run from 9:30 to 11:00 am. These are generally Webex virtual events, but may occasionally be held on campus in the Harting Mullins Board Room, 4201 HSLC.  Be sure that you are on the Academic Affairs Google Groups list at My Google Groups so that you get the emails regarding staff meeting scheduling.

Required Training to Ensure Compliance for SMPH and UW Health Employees

Each fall marks a time when members of the SMPH and UW Health community must complete certain trainings and take specific actions to ensure they are in compliance with some requirements set forth by the School of Medicine and Public Health, the University of Wisconsin–Madison, and UW Health. View the compliance measures and due dates here.

To do: Join the Academic Affairs Facebook Group

You are invited to join the Facebook group called “UW SMPH Academic Affairs.” It’s a closed group, just for Academic Affairs employees.  You are by no means required to join the group but you are for sure invited to do so! Dean Petty sometimes posts items of interest to those of us in Academic Affairs.

How to: Update the Name Plate for Your Cubicle or Office

Go to https://intranet.med.wisc.edu/facilities/space-management/ to download a template to a print name plate for your office or cubicle. Scroll down on the page to find the templates.

How to: Make Room Reservations in SMPH

Room Reservations, a unit of Shared Service IT, manages the School of Medicine and Public Health (SMPH) online reservation system (EMS).  The system provides online, centralized access for faculty, staff, and students and UW Health employees to search and submit room reservations in Health Sciences Learning Center (HSLC), Clinical Sciences Center (CSC), Medical Foundation Centennial Building (MFCB), and Wisconsin Alumni Research Foundation (WIMR) for in-person learning, meeting, and collaborating.

Learn more at: https://it.med.wisc.edu/room-reservations/

How to: Use your Telephone and Voicemail

Cisco VoIP Overview – Help and Support: https://kb.wisc.edu/page.php?id=72125

Cisco VoIP – Dialing Patterns (i.e., do I need to dial a 1 before the number?):  https://kb.wisc.edu/page.php?id=72677

Cisco VoIP – Voicemail sign in and Overview: https://kb.wisc.edu/page.php?id=72618

Cisco VoIP – Self Care Portal: https://kb.wisc.edu/page.php?id=72368     Includes instructions to:

  1. Change telephone PIN
  2. Add/change call forwarding
  3. Add/change speed dialing
  4. Add/change ring settings
  5. Change voicemail notifications,
  6. View call history, information coming soon
  7. Turn on/off Do Not Disturb, information coming soon
  8. Adding Phone Contacts to Your Personal Address Book,

FYI: Academic Affairs KnowledgeBase (Kb) resources

The Academic Affairs Kb is a constantly evolving resource that includes (but is not limited to!) information on:

  • The Academic Affairs Strategic Plan
  • Hiring and Onboarding
  • Educational analytics
  • Compliance
  • Contracts and agreements
  • The Administrative Team Financial Processes
  • Acuity

FYI: SMPH Templates for PowerPoint and Event Flyers

PowerPoint themes and event flyer templates are available for use by SMPH faculty, staff, and students here.

FYI: SMPH Remote Work Guide and UW's Remote Work Policy

SMPH supports the use of appropriate flexible and remote work options for employees. We anticipate the use of multiple work modalities (on-site, hybrid, and fully-remote) in SMPH work units going forward. Some job responsibilities in SMPH are conducive to remote work, while many are most effectively performed in-person. Work arrangements must comply with and align with university policy. Read more at the SMPH Remote Work Guide.

Using a set of guiding principles, the University of Wisconsin–Madison Office of Human Resources has released a robust Remote Work Policy. The guiding principles — which include a vibrant campus community, equity and inclusion, and the evolving nature of work — provide a framework on which to base decisions about remote work going forward. SMPH and other schools, colleges, and divisions within the university are responsible for creating procedures by which the UW–Madison Remote Work policy is implemented, including identifying specific procedures for evaluating and approving or denying a remote work request in a manner consistent with the policy and the university’s goals of equity, inclusion, and diversity.

FYI: Human Resources Contacts

Contacts

FYI: Building Community: Creating a more inclusive, collegial and respectful community

Building Community is a fundamental transition in how we approach our working and learning environment. It is a call to action to examine the ways in which everyone within the School of Medicine and Public Health can build a more inclusive, collegial and respectful community. This effort is ambitious, and it is backed with the leadership and resources needed for success. Together, we can – and we will – make it happen.

Click here to learn about how to get involved, upcoming events, the work teams and their goals, and contact information.

FYI: Wellness at the University and SMPH

There are a multitude of wellness resources available to us in SMPH. Here are a few of them:

FYI: Google Groups

UW-Madison, SMPH, and Academic Affairs all use Google Groups to communicate to large groups of people. Be sure that you are on the Academic Affairs Google Groups list at My Google Groups so that you get the emails regarding staff meeting scheduling.

View the knowledgebase article called “Getting Started with Google Groups” for more information.

FYI: Acronyms and Definitions

Go here to get a handle on many of the acronyms you’ll hear within Academic Affairs.

FYI: SMPH Committees and Councils

Links to many committees and councils in SMPH can be found here.

A complete listing of School of Medicine and Public Health committees can be found in the school’s bylaws (pdf). The bylaws explain each committee’s purpose and provide general information including the school’s governing structure and its mission, vision, values and diversity commitment.

FYI: Safety and Security in SMPH Facilities

Faculty and staff at the University of Wisconsin School of Medicine and Public Health in Madison can find information about safety procedures from the resources listed at the SMPH Facility Services page.

There, you will find the SMPH Occupant Emergency Plan (OEP): an all-hazards plan designed around a building’s unique layout and function. The primary purpose of the OEP is to provide guidance to building occupants in the event of an emergency, such as a tornado, active shooter, gas leak or bomb threat for Health Science Learning Center (HSLC), Medical Science Center (MSC), Wisconsin Institute of Medical Research (WIMR), Wisconsin Psychiatric Institutes & Clinics (WisPIC), Medical Foundation Centennial Building (MFCB), and McArdle (McA).