Welcome to Academic Affairs!
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To do: HR tasks when you start your new job at SMPH
When you begin your new position in Academic Affairs, your HR contact will instruct you on all of the tasks that you need to complete. If you would like more information, click here more information from HR on these topics related to New Employee Onboarding:
- Activate or Modify your UW NetID
- I-9 form completion
- Plan your commute and parking options
- UW-Madison Office of Human Resources hosts regular New Employee Orientation (NEO) sessions (highly recommended)
- Tax withholding forms
- Setting up your direct deposit
- Online HIPAA training
- Getting your WisCard Photo ID
- Online training for “Creating a Respectful and Welcoming Learning Environment,” required in your first 2 weeks.
- Online training for Mandated Reporter training, required under Wisconsin Executive Order #54
- Enroll in or waive UW benefits
- Online training “Preventing Sexual Harassment and Sexual Violence at UW-Madison”
To do: Update Your Academic Affairs Intranet Directory Listing
Soon after you start your job in Academic Affairs (and whenever you have a title or location change) please be sure to review your intranet directory listing, and if necessary, update the information there. Additionally, we try to have a photo for everyone on the directory. Please email your new or updated photo to Kristine Fisher at firstname.lastname@example.org.
For your calendar: SMPH Town Hall Meetings
UW School of Medicine and Public Health All Faculty/Staff Meetings are typically held three times each academic year. The topics discussed at these meetings are broadly relevant to faculty and staff alike and relate to various aspects of the school’s mission. Attending gives everyone a chance to: hear updates from Dean Robert N. Golden and other administrative leaders, learn more about the school’s goals, participate in question-and-answer sessions, and build community.
For other timely information to help build community within SMPH, take a look at In the Know.
For your calendar: Academic Affairs Staff Meetings
Academic Affairs Staff Meetings are generally bimonthly and run from 9:30 to 11:00 am. During the 2020 COVID-19 Pandemic these meetings are Webex virtual events. In the “before times,” they were typically held in the Harting Mullins Board Room, 4201 HSLC. Be sure that you are on the Academic Affairs Google Groups list at My Google Groups so that you get the emails regarding staff meeting scheduling.
To do: Join the Academic Affairs Facebook Group
You are invited to join the Facebook group called “UW SMPH Academic Affairs.” It’s a closed group, just for Academic Affairs employees. You are by no means required to join the group but you are for sure invited to do so! Dean Petty sometimes posts items of interest to those of us in Academic Affairs.
FYI: Building Community: Creating a more inclusive, collegial and respectful community
Building Community is a fundamental transition in how we approach our working and learning environment. It is a call to action to examine the ways in which everyone within the School of Medicine and Public Health can build a more inclusive, collegial and respectful community. This effort is ambitious, and it is backed with the leadership and resources needed for success. Together, we can – and we will – make it happen.
Click here to learn about how to get involved, upcoming events, the work teams and their goals, and contact information.
FYI: UW-Madison Smart Restart: Information on the campus response to the coronavirus pandemic
On the university’s Smart Restart website, you can view the plan for returning to in-person instruction in the fall semester, and learn about health measures being put in place for everyone on campus. Additional updates on the campus response to the coronavirus pandemic can be found at covid19.wisc.edu.
FYI: Human Resources Contacts
FYI: Wellness at the University and SMPH
FYI: Google Groups
UW-Madison, SMPH, and Academic Affairs all use Google Groups to communicate to large groups of people. Be sure that you are on the Academic Affairs Google Groups list at My Google Groups so that you get the emails regarding staff meeting scheduling.
View the knowledgebase article called “Getting Started with Google Groups” for more information.
FYI: How to use your Telephone and Voicemail
Cisco VoIP Overview – Help and Support: https://kb.wisc.edu/page.php?id=72125
Cisco VoIP – Dialing Patterns (i.e., do I need to dial a 1 before the number?): https://kb.wisc.edu/page.php?id=72677
Cisco VoIP – Voicemail sign in and Overview: https://kb.wisc.edu/page.php?id=72618
Cisco VoIP – Self Care Portal: https://kb.wisc.edu/page.php?id=72368 Includes instructions to:
- Change telephone PIN
- Add/change call forwarding
- Add/change speed dialing
- Add/change ring settings
- Change voicemail notifications,
- View call history, information coming soon
- Turn on/off Do Not Disturb, information coming soon
- Adding Phone Contacts to Your Personal Address Book,
FYI: SMPH Committees and Councils
A complete listing of School of Medicine and Public Health committees can be found in the school’s bylaws (pdf). The bylaws explain each committee’s purpose and provide general information including the school’s governing structure and its mission, vision, values and diversity commitment.