Research Administrator Network Meetings

Please join us for the first Research Administrator Network meeting of 2024!

Tuesday January 16, 9-10:30, Zoom

We will begin with announcements and then here from Jake Lindheimer (Madison VA Research Office) and Kris DeArmond (UW RSP).

Madison VA Research IPA/WOC HelpDesk: The Madison VA and UW RSP have streamlined the process for requesting intergovernmental personnel agreements (IPA) and without compensation (WOC) appointments. which provides (1) a public facing platform for making IPA or WOC requests, (2) a mechanism for sharing relevant documentation between the VA and University, and (3) automated notifications for status updates and action items.

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Passcode: j=Am$5FY

Tuesday February 20, 9-10:30 Zoom

We will share updates from the College/School Meeting and other updates from RSP.
Please bring discussion items or questions for the group.

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Passcode: 28B9It1%

Tuesday April 16, 9-10:30 by zoom (recording had problems and not available to share)

Meeting Slides

Betsy Nugent, Chief Clinical Research Officer will provide updates related to clinical trials.

Jennie Bell, Campus Effort Compliance Manager will give us a presentation on Effort Commitments and Payroll Certification. This will include roles and responsibilities of the campus effort compliance manager and compensation compliance coordinators; reminders, requests, and tips for the current certification period; and all things effort and ECC related.

Tuesday May 21, 9-10:30 by zoom.
Meeting Slides

First Bridgett Molinar, Accountant DHHS team at RSP will be here to discuss and answer questions on DHHS NCEs in RAMP and how to minimize surprise send backs from RSP.

Then the RSP ERA team will share new custom reporting content along with tips and tricks for navigating list reports in RAMP. The ERA team also wants to invite discussion on what new reports would help focus and streamline department workflows.

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Passcode: Rmawf@7d

Tuesday July 16, 9-10:30a.m.

The July RAN will be an overview of the SMPH intranet and medRISE. Please bring, or send ahead of meeting, any topics you hope we include.

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Passcode: B=L.YHC0

Tuesday, August 20 2024

We are holding an in-person event for our Research Administrator Network in HSLC.

Synergy in Support: Stronger Together

The idea is to come together to learn, share, and support each other during and after the event.

We will gather around 8:00 am in HSLC room 1220-1222.

The September Research Administrator Network Meeting will include two guests:

1. In February, the Chancellor announced the creation of a new grant support office to provide services for UW researchers who are pursuing large, interdisciplinary sustainability grants. The Sustainability Research Hub. Melanie Hebl (Collaboration Specialist) and Elizabeth Runde (Research Administrator) will join us to share in more detail what the Sustainability Research Hub is up to and how we can work together in the future to help make UW-Madison a preeminent destination for environmental sustainability research and education.

2. Angie Johnson, Assistant Director of Research Financial Services at RSP will go over post award management topics and answer questions.

Tuesday September 17, 9-10:30
Meeting Slides

Watch the Recording
Passcode: tY3@mTaR

Join us at the October Research Administrator Network meeting to hear from Kedren Witkowski, Manager,  medRISE team, and learn how her team can help your Department by working in collaboration with you.

The medRISE (Research Investigator Support and Education) Team specializes in providing comprehensive proposal development support and resources to Principal Investigators, collaborators, and research administrators in SMPH. Our experts provide

• Project Management
• Budget Development,
• Compliance Assistance
• Proposal Compilation
• Proposal Review and Editing
• Access to the Grants Library Repository (GLR)
• Interim Departmental Research Administration Support

Tuesday October 15, 9:00-10:30

Meeting Slides

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Passcode: 968322

Join us Tuesday November 19 for the November RAN meeting to hear about the upcoming changes with NIH adopting the commons forms.

We will hear from:

• Jennifer Rodis, Director of Strategic Support, Research and Sponsored Programs
• Paije Wilson, Health Sciences Librarian, Ebling Library
• Trisha Adamus, Research Data Librarian, Ebling Library

NIH will adopt the Common Forms for the Biosketch and Current and Pending (Other) Support in May 2025.  With this adoption comes a number of changes, including a brand-new form (Biographical Sketch Supplement), a requirement to use SciENcv, and a requirement for Senior/Key Personnel to enter their ORCiD ID into SciENcv.  Come learn about the pending changes and the services that UW Libraries offer to help with this transition. There will also be a brief demo of SciENcv and ORCiD during the presentation.

Tuesday November 19, 9-10:30
Meeting Slides

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Passcode: 968322

Please join in on a conversation with Kurt Zimmerman, SMPH’s COI representative, on helping get the COI training status up to date, a new COI lookup that RSP crated, and how this can help our award set up delays!

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Passcode: aaV44?Q

Betsy Nugent, Director of Wisconsin Medicine Institute of Clinical Trials. Betsy will update us the upcoming increase in industry indirect rates and the change in nursing charges for the CRU.

Kate Mollen, Grants & Agreements Design Team Lead, Administrative Transformation Program (ATP).
Kate will talk about RAMPingUp where we are with RAMP

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Passcode: PRq2&pwQ

First, we will have both Angie Johnson, Interim Associate Director, Research and Financial Services

Managing Officer of the Non-Federal Accountants

And Dorothy Johnson, CPA, CRA, CFRA, MSRA, Interim Associate Director, Research Financial Services

Managing Officer of the DHHS, NIH Accountants

They will discuss the current state of No Cost Extensions, and best practices to have these processed smoothly.

Next, Brenda Egan, Proposal Team Manager and Bridgett Molinar will provide NIH RPPR guidance and show us updated information available on the RSP website.

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Passcode: QM$8%n0I

Nick Novak, Amber Jensen and Steve Flaherty from the Office of the Vice Chancellor for Research and Graduate Education will discuss navigation of limited submission opportunities for external funding.  Procedure for external grant programs that limit the number of proposal submissions per campus will be reviewed. This will include discussion of what do to if your PI is interested in a limited submission opportunity, where these opportunities are posted and who is responsible for the process. Finally, we will discuss sponsor specific guidelines related to limited submission opportunities.

We will talk about RAMP, the RSP training website and resources, and open the conversation to you all.

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Passcode: U9@P^hBS

Calleen Roper, Associate Director for Research in the Dept of Medicine Demo a few features in RAMP. This will include seeing the dashboard and funding proposal dashboard features and to hold an open discussion with questions, share experiences, hear from those who have taken trainings, and other thoughtful discussions in the workspace.

Next, medRAMP office,  reminders of the resources available online and the fee structure that applies for services

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Passcode: DKemj5m$

1. Welcome!

2. Lynda Bader and Betsy Nugent will provide updates on UROC and Budget Template. (30 minutes)

3. Lori Uttech-Hanson will show the medRAMP website and services available (10-15 minutes)

4. Calleen Roper will demo the award setup and modification piece in RAMP (40 minutes)
recording.

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Passcode: Z%E93^2h

We will hold an open hour to bring up RAMP questions, tips, suggestions, etc.

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Passcode: @T0HvRR5

Research Administrators Network meeting, 9-10:30am
Calleen Roper, Associate Director for Research in the Department of Medicine, who has experience using RAMP at another Institution, will again provide a show-n-tell!
We will see an award set up process in RAMP and still have time to share tips and answer questions.

Watch the recording.
Passcode: &5%PWg^8

Please join us for the September Research Administrators Network Meeting

Tuesday September 19

9-10:30am

Bethany Nelson, Export Control Manager

Export Controls are federal regulations that can impact projects in many ways including international travel, shipping, collaborations, with whom you can share certain technical information, and who you may be able to hire for particular projects. Anyone who could potentially have exposure to this situations, including faculty, PIs, lab staff, administrative staff etc. is encouraged to attend.

Cyndie Hopewell, Director of Clinical Trials Quality

Cyndie will share a short background of how the Quality Management Framework for CTI was developed and current strategies in the works with short /longer term future strategies.

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Passcode: 5qhD#wRz

Please join us for the October Research Administrators Network Meeting

Tuesday October 17, 2023

9-10:30

Sue Carlson and Jeanne McCabe, Department of Biostatistics and Medical Informatics, will present information about how to include BMI faculty, staff, and students in proposals, and Biomedical Computing Fee policy and billing.

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Passcode: g.qXuPp0

Please join us on Tuesday November 21, 2023 9-10:30, for the November RAN meeting.

Heather Richter, CPA, Assistant Director of Finance, SMPH and Sheri Alexander, IT Manager, SMPH, will talk about the new HIPAA-compliant research participant payment system at UW.

Bob Gratzl, JD, Assistant Director of Contracts and Vasanthi Pillai, JD, Contracts Manager at RSP

Our RSP friends will be available for Q&A regarding all agreement related things and how-tos.   PLEASE come with questions on ‘how to’ with RAMP Agreements. OR feel free to send me your questions ahead of time.

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Passcode: x$L9wN5q

Please join us for the December Research Administrator Network Meeting (9-10:30), Tuesday December 19

Senior Associate Dean Audhya will present data on NIH funding across different funding mechanisms within SMPH.

Andrea Zorbas, Award Acceptance and Setup Manager at RSP will be here to share award setup scenarios and best practices for each.

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Passcode: t?&0fTiZ

Meeting Slides