This page contains policies, guidelines, and resources for Tenured/Tenure track faculty. Most tenure track faculty at SMPH go up for promotion under the Biological Sciences Divisional Committee. These are the Biological Sciences Divisional Committee Tenure Guidelines, and supporting documents. For information on the differences between SMPH faculty tracks, please visit our track overview page. If you are looking for information about switching tracks, please review our track transfers page.
Guidelines, Templates, and Toolkits
Each panel below houses information, documents, and templates you may need to review or use for promotion. In addition to the UW-Madison and SMPH links below, you may find helpful links on the the ‘Faculty’ tab on SMPH HR intranet.
Promotion from Assistant to Associate Professor
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UW-Madison Guidelines for Promotion or Appointment to Tenure Rank (pdf)
Detailed document describing the requirements for promotion or appointment to associate professor through the Biological Sciences Division.
UWSMPH CV Template (pdf)
This UWSMPH template is the required CV format for all tracks at UWSMPH UW-Madison.
UW-Madison Tenure Documents (link)
Supporting documents necessary for promotion.
UW-Madison Pathways to Promotion in BSci— Tenure Workshop (link)
Pathways to Promotion in the Biological Sciences— Tenure Workshop
This workshop will offer an in-depth examination of the UW Madison promotion and tenure process from the perspective of central campus and SMPH. A tentative agenda and materials are available.
If you are up for promotion through another of the divisions, please check the Office of the Secretary Faculty Tenure Workshops for upcoming dates.
UW-Madison Preparing and Submitting Tenure Materials Electronically (pdf)
Preparing and Submitting Tenure Materials Electronically (pdf)
Informative document explaining the technological steps to prepare and submit a dossier electronically.
UWSMPH BSci Faculty Toolkit for Promotion from Assistant to Associate Professor (link)
Biological Sciences Faculty Toolkit for Promotion from Assistant to Associate Professor
This faculty promotion toolkit provides resources to help tenure track faculty put together their promotions packet for the Biological Sciences Divisional Committee. It includes checklists, guidelines, and best practice tips.
UW-Madison/UWSMPH Clock Extension Policies & Documents (pdf)
Detailed document describing allowable clock extensions requests. Includes a description of the process, how to submit a clock extension request, and what you should include in your clock extension request.
Form to request tenure clock extension due to clinical responsibilities.
SMPH will offer a one-year clock extension for tenure track assistant professor faculty whose scholarly activity was impeded by the COVID-19 pandemic. Read the linked memo for additional information and requirements.
Find answers to common questions about Tenure track COVID-19 clock extensions.
UWSMPH Dossier Submission Deadlines (pdf)
Dossier Submission Deadlines (PDF)
Dossier submission deadlines for promotion to Associate, or Full Professor.
UWSMPH Process for Appointment/Promotion to Associate Professor or Full Professor (pdf)
UWSMPH Appointment/Promotion to Associate Professor or Full Professor (PDF)
Policies regarding appointment/promotion to a senior rank (associate professor or professor) within the tenure track.
Faculty Promotion and Review (link)
Link to the Office of the Secretary of the Faculty for information about Tenure at UW-Madison.
Includes policies and procedures, contact information, and links to each Divisional Committee. Be sure to look at the links for: Preparing for Tenure, Promotion from Associate Professor to Professor, Typical Tenure Process Timeline, and the Tenure Glossary and FAQ.
UW-Madison Preparing for Tenure (link)
Explore this roadmap of the tenure process for assistant professors at UW-Madison.
UW-Madison Divisional Committee Information (link)
Most SMPH tenure track faculty go up for promotion and tenure through the Biological Science Divisional Committee. However, it is possible to go up through other committees. Discuss with your department chair which committee is appropriate well in advance of submitting your dossier.
Tenure guidelines, checklists, and a dossier template necessary for promotion within the Faculty Division of Biological Sciences are available on the Tenure Documents page. Be sure to also look at the links for: Meeting Dates, and Functions
UWSMPH How to Craft Your Candidate’s Statement for Maximum Impact (docx)
How to Craft Your Candidate’s Statement for Maximum Impact
Refer to this resource on crafting your candidate statement for maximum impact as you are preparing for promotion. This document provides advice from Associate Dean Nancy Raymond at UWSMPH for telling your story, the impact of your work and other pearls for consideration. You must also read the GUIDELINES.
(Login using NetID required to access the resource)
Promotion from Associate to Full Professor
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UWSMPH Guidelines for Promotion of Tenure Track Faculty to Full Professor (pdf)
UWSMPH Guidelines for Promotion of Tenure Track Faculty to Full Professor
UWSMPH Guidelines for Promotion of Tenure Track Faculty to Full Professor – with changes highlighted
Detailed document describing the requirements for promotion to professor within the tenure track, and presentation of the tenure dossier.
UWSMPH CV Template (pdf)
This UWSMPH template is the required CV format for all tracks at UWSMPH UW-Madison.
UWSMPH Dossier Submission Deadlines (pdf)
Dossier Submission Deadlines (PDF)
Dossier submission deadlines for promotion to Associate, or Full Professor.
*UWSMPH Process for Appointment/Promotion to Associate Professor or Full Professor (pdf)
UWSMPH Appointment/Promotion to Associate Professor or Full Professor (PDF)
Policies regarding appointment/promotion to a senior rank (associate professor or professor) within the tenure track.
UWSMPH Faculty Toolkit for Promotion from Associate to Full Professor (link)
Faculty Toolkit for Promotion from Associate to Full Professor
This faculty promotion toolkit provides resources to help tenured faculty put together their promotions packet. It includes checklists, guidelines, and best practice tips.
UWSMPH Preparing for Promotion (link)
Preparing for Promotion from Associate to Full Faculty
A presentation by Associate Dean Nancy Raymond, MD about the process of going from Associate to full faculty. This presentation was given in December 2022.
Policies and Resources
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UW-Madison Faculty Policies & Procedures and Faculty Legislation (FP&P) (link)
Faculty Policies & Procedures and Faculty Legislation (FP&P)
Faculty Policies & Procedures are the university faculty’s shared governance documents, or the faculty’s “constitution.” FP&P and other faculty legislation lay out, in basic form, the way the university works, including what Departmental Executive Committees do, what the Divisional Committees do, how tenure-track appointments work, the basics of annual reviews, etc.. Tenured/Tenure track faculty are governed by these policies, procedures, & legislation.
Career Development Programs (link)
Explore UWSMPH career development opportunities available for faculty, educators, and staff.
Career & Individual Development Planning (IDP) (link)
Career & Individual Development Planning (IDP)
The Career & Individual Development Plan (IDP) is a way to explore and define training goals, professional development needs, and career objectives. A selection of templates, tips, and strategies for developing IDPs are provided.
COVID19 Contribution Matrix Addendum for CV (pdf)
COVID19 Contribution Matrix Addendum for CV
Use this matrix template to record your COVID affected activities.
COVID19 Contributions On A Professional CV (link)
COVID19 Contributions On A Professional CV
It is important to ensure your CV accurately reflects the work you are doing around this pandemic, be it clinical, advocacy, media, research, education, etc. This matrix provides a few different suggestions per work category.
Mentoring and Mentorship (link)
Mentoring and Mentorship (link)
Most often people think of traditional mentorship as the relationship or training proffered by a more experienced or knowledgeable person to some less experienced or possibly new to a career, situation or circumstance. There are alternative models of mentoring and mentorship that can suit individual desires and needs. For more information and resources, visit our new mentoring and mentorship page.
Sabbatical & Professional Improvement Leave
Sabbatical & Professional Improvement Leave
6-month and 12-month sabbatical leave plans are available to UW-Madison faculty who will engage in intensive study in order to become more effective teachers and scholars and to enhance their services to the University. Please review our UW-Madison policy links, and SMPH Guidance documents for more information.