Tenured/Tenure Track
This page contains policies, guidelines, and resources for Tenured/Tenure track faculty. Most tenure track faculty at SMPH go up for promotion under the Biological Sciences Divisional Committee. These are the Biological Sciences Divisional Committee Tenure Guidelines and supporting documents. For information on the differences between SMPH faculty tracks, please visit our track overview page. If you are looking for information about switching tracks, please review our track transfers page. If you face any issues with accessing box links on this page, please email ofad@med.wisc.edu
Guidelines, Templates and Toolkits
Each panel below houses information, documents, and templates you may need to review or use for promotion. In addition to these UW–Madison and SMPH links, you may find helpful links on the ‘Faculty’ tab in the SMPH HR intranet content.
Promotion From Assistant to Associate Professor
View the tenure guidelines for each of the four divisional committees, along with historical tenure guidelines with changes highlighted.
This includes: Biological Sciences, Arts & Humanities, Social Sciences, and Physical Sciences.
Most SMPH tenure track faculty go up for promotion and tenure through the Biological Science Divisional Committee. However, it is possible to go up through other committees. Discuss with your department chair which committee is appropriate well in advance of submitting your dossier.
Biological Sciences Divisional Committee
Tenure guidelines, checklists, and a dossier template necessary for promotion within the Faculty Division of Biological Sciences are available on the Tenure Documents page. Be sure to also look at the links for Meeting Dates.
Arts and Humanities Divisional Committee
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This SMPH template is the required CV format for all tracks at SMPH UW–Madison.
UW–Madison Tenure Workshop: Biological Sciences (health science focus)
This workshop will offer an in-depth examination of the UW–Madison promotion and tenure process from the perspective of central campus and SMPH.
Preparing and Submitting Tenure Materials Electronically (PDF)
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Informative document explaining the technological steps to prepare and submit a dossier electronically.
Biological Sciences Faculty Toolkit for Promotion From Assistant to Associate Professor
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This faculty promotion toolkit provides resources to help tenure track faculty put together their promotions packet for the Biological Sciences Divisional Committee. It includes checklists, guidelines, and best practice tips.
SMPH Tenure Track Guidelines and Checklist for Submitting Clock Extensions (PDF)
Detailed document describing allowable clock extensions requests. Includes a description of the process, how to submit a clock extension request, and what you should include in your clock extension request.
SMPH Tenure Clock Extension Request Form (EXCEL)
Form to request tenure clock extension due to clinical responsibilities.
COVID-19 Clock Extensions – Memo From the Provost and SMPH OFAD for Tenure Track Faculty (PDF)
SMPH will offer a one-year clock extension for tenure track assistant professor faculty whose scholarly activity was impeded by the COVID-19 pandemic. Read the linked memo for additional information and requirements.
Tenure COVID-19 Clock Extension FAQ (PDF)
Find answers to common questions about tenure track COVID-19 clock extensions.
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Dossier Submission Deadlines (PDF)
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Dossier submission deadlines for promotion to Associate, or Full Professor.
Link to the Office of the Secretary of the Faculty for information about Tenure at UW–Madison.
How to Craft Your Candidate’s Statement for Maximum Impact (DOCX)
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Refer to this resource on crafting your candidate statement for maximum impact as you are preparing for promotion. This document provides advice from Associate Dean Nancy Raymond at SMPH for telling your story, the impact of your work and other pearls for consideration. You must also read the Guidelines.
Promotion From Associate to Full Professor
SMPH Guidelines for Promotion of Tenure Track Faculty to Full Professor (PDF)
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Detailed document describing the requirements for promotion to professor within the tenure track, and presentation of the tenure dossier.
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This SMPH template is the required CV format for all tracks at SMPH UW–Madison.
Dossier Submission Deadlines (PDF)
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Dossier submission deadlines for promotion to Associate, or Full Professor.
Faculty Toolkit for Promotion From Associate to Full Professor
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This faculty promotion toolkit provides resources to help tenured faculty put together their promotions packet. It includes checklists, guidelines, and best practice tips.
Preparing for Promotion From Associate to Full Faculty
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A presentation by Associate Dean Nancy Raymond, MD, about the process of going from Associate to full faculty. This presentation was given in December 2023.
Policies and Resources
Faculty Policies & Procedures and Faculty Legislation (FP&P)
Faculty Policies & Procedures are the university faculty’s shared governance documents, or the faculty’s “constitution.” FP&P and other faculty legislation lay out, in basic form, the way the university works, including what Departmental Executive Committees do, what the Divisional Committees do, how tenure-track appointments work, the basics of annual reviews, etc. Tenured/Tenure track faculty are governed by these policies, procedures, and legislation.
Explore SMPH career development opportunities available for faculty, educators, and staff.
Career and Individual Development Planning (IDP)
The Career and Individual Development Plan (IDP) is a way to explore and define training goals, professional development needs, and career objectives. A selection of templates, tips, and strategies for developing IDPs are provided.
COVID-19 Contribution Matrix Addendum for CV (PDF)
Use this matrix template to record your COVID-affected activities.
COVID-19 Contributions On A Professional CV
It is important to ensure your CV accurately reflects the work you are doing around this pandemic, be it clinical, advocacy, media, research, education, etc. This matrix provides a few different suggestions per work category.
Most often, people think of traditional mentorship as the relationship or training proffered by a more experienced or knowledgeable person to someone less experienced or possibly new to a career, situation or circumstance. There are alternative models of mentoring and mentorship that can suit individual desires and needs. For more information and resources, visit our new mentoring and mentorship page.
Sabbatical and Professional Improvement Leave
6-month and 12-month sabbatical leave plans are available to UW–Madison faculty who will engage in intensive study in order to become more effective teachers and scholars and to enhance their services to the University. Please review our UW–Madison policy links, and SMPH Guidance documents for more information.