No-Cost Extensions
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Guidelines
- No-cost extensions can be granted by a sponsor to allow project directors more time to meet their objectives.
- A no-cost extension must be requested before the end date of an award.
- Route RAMP record to SMPH at least one month before the end of an award (see request process guidance).
No-Cost Extension Request Process
- No-cost extension requests should be routed on a RAMP Award Modification Request through SMPH and UW–Madison Research and Sponsored Programs for review/approval before submission to the sponsor.
- Requests should be prepared on departmental letterhead, including this information:
- Agency project number
- Principal investigator name
- Project title
- UW–Madison fund-account number
- Award period (begin and end dates)
- New requested end date
- PI contact information
- Signatures from the principal investigator and RSP
- Clear justification statement
- Summary of progress to date
- Estimate of funds remaining
- Timetable for completion
Special circumstances
See May 21, 2024 Research Administrator Network (RAN) meeting regarding NIH No Cost Extensions if you are requesting a second NCE or an NCE for Multi-Year-Funded (MYF) awards. More information is needed for formal prior approval requests.