The campuswide rate for tuition remission is $12,000 per year for all project assistant (PA) and research assistant (RA) appointments.
Under the policy, questions often arise regarding how tuition remission is allocated in situations where an RA or PA is appointed on more than one project, or how tuition remission is affected when a salary transfer is processed.
As a general rule, tuition remission is allocated in proportion to a student’s appointment on a project.
Tuition remission for a semester is $6,000 (half of $12,000 because there are two semesters per year). Tuition remission is not charged for summer sessions. (You may notice tuition remission charges appearing on a project during the summer months if a salary transfer or appointment change is processed, but in general question any tuition remission charges during the summer months.)
Each semester is 4½ months, so tuition remission breaks down to $1,333.33 for each full month and $666.66 for the half month.
The allocation of tuition remission is cumulative across the semester, even though a set amount is being charged monthly. Because of this, it’s possible to transfer one month of salary to another project, yet see the tuition remission charge for that month reduced by more or less than the charge that originally posted. The amount of tuition remission that moves depends on other aspects of the student’s appointment (e.g., how many other projects are they payrolled on and at what appointment percent).
Tuition remission is tied to salary. It cannot be transferred by itself unless it is unallowable on a project. If salary is being transferred, tuition remission is also transferred.
To calculate the tuition remission, you first need to know the student’s total salary for the semester. For fall semester this will be the total salary paid for September through the first half of January, and for spring semester it will be the total salary for the second half of January through May.
Next, determine how much of the total salary for the semester will be paid on each project to which the student is appointed.
Then, for each project, divide the student’s salary on that project by the total semester salary. This amount (convert to) is the percentage of tuition remission that should be applied to a particular project. To figure the dollar amount take the percentage multiplied by $6,000.
Jane Smith was payrolled on projects B and C for the spring semester. Jane’s total semester salary was $6,930. She was paid $3,465 on each project, which is 50 percent of her total semester pay, so tuition remission was charged to each project at 50 percent of $6,000, or $3,000 per project. The department wants to move $400 of her March salary off project B to departmental 101-4 funds. To calculate the tuition remission that should be allocated to projects B and C after the transfer is processed:
Total salary = 6,930
Project B salary = 3,465 – 400 = 3,065
Project C salary = 3,465
% of salary on Project B = (3,065/6,930) = .4423 = 44.23%
% of salary on Project C = (3,465/6,930) = .5 = 50%
% of salary on 101-4 = (400/6930) = .0577 = 5.77%
Tuition remission on Project B = 44.23% (6,000) = $2,653.80
Tuition remission on Project C = 50% (6,000) = $3,000
Tuition remission on 101-4 = 5.77% (6,000) = $346.20
The above numbers reflect how tuition remission should be charged based on salary for the semester. Since Project B was already charged $3,000, tuition remission on this project will be reduced by $346.20 when the salary transfer is processed.
WISDM has a great tuition remission search tool that provides a clear detail of salary and tuition remission charges by student, project, and semester. To access the tool, go to Main Menu>Appointments>Tuition Remission Search.