Workday launched at UW–Madison on July 7 as part of the Administrative Transformation Program, or ATP, which involves standardizing administrative technology platforms and processes. Workday is a cloud-based enterprise resource planning system that will replace current systems used for HR, finance and related processes. You can access Workday through a new tile in MyUW.
The transition to Workday is impacting multiple domains and groups in the school, including human resources and payroll, fiscal affairs, research administration, and the reporting platforms many use in their work. Each area has different timelines and deadlines.
How to get help
Still need help? Submit a ticket
Send your question to SMPH subject matter experts in HR, finance, research administration, and IT. The question portal utilizes the SMPH Navigator system, part of Atlassian’s Jira Service Management.
- Enter your primary email address (search your name in the directory to find it)
- Select “Continue with Atlassian account”
- You may be asked to complete your profile by answering a question
- Select “Ask a question about ATP or Workday”
Having trouble submitting a question? Email atphelp@med.wisc.edu with your question, providing as many essential details as possible. Note that if you email from a uwhealth.org email address, you must follow the verification steps you receive via email.
For Workday technical support, including login issues or missing security roles, go to Workday at the Universities of Wisconsin or the GetHelpUW portal.
Apps and Reports
Information on applications impacted by Workday
A number of custom applications developed by SMPH are impacted by the switch to Workday. Detailed information about the status of the applications or their replacements can be found below.
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HRMed
HRMed will be affected by the transition from PeopleSoft to Workday. UW PeopleSoft sourced data imports will pause on July 3rd. UW data in HRMed will remain stale until validation of new imports from Workday is carried out, currently estimated to be July 31st. For more information and the latest updates, see ATP Workday Impact on HRMed.
FAST
FAST will continue to be updated through June month-end, but projections will be static after that. We are actively working on a replacement that uses Workday data, aiming to have basic functionality available this Fall. For more information and the latest updates, see ATP Workday Impact on FAST.
CATT
CATT financial data will continue to be updated through the end of FY25. We are actively working on a replacement that uses Workday data, aiming to have basic functionality available this Fall. Action items/task tracking can still be utilized in legacy CATT for existing projects. For more information and the latest updates, see ATP Workday Impact on CATT.
ADW Web
ADW Web will continue to be available through Spring 2026. Data will no longer be updated after Fiscal Year 2025. We are excited to announce the new reports, powered by Workday data, are being developed in Qlik. When the new reports are available, they will be listed below. New reports will be available in fall of 2025. For more information and the latest updates, see ATP Workday Impact on ADW Web.
Information on reports impacted by Workday
Reports that use data from systems that are being decommissioned need to be remade using Workday. Each report is on a different timeline for creation.
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Report Status
Research Administration
RAMP 2.0 is now live!
Helpful hints to help navigate changes within RAMP impacted by the switch to Workday.
How to find and send Ancillary reviews to the SMPH Dean’s Office
- 53-SMPH will no longer work for Ancillary Budget Reviews or to send any reviews to SMPH.
- Instead of searching for A53 to get the division, it is now: UWMSN | CCHL5 | SMPH | School of Medicine and Public Health
- The Org Cost Center Hierarchy (CCH) ID will be CCH000075.
- Ancillary reviews for the Dean’s Office may also be sent to CC002425.
Award setup in SFS
Allow 4-6 weeks for award setup.
While an award or modification is waiting to be assigned, it will remain in “draft” status. During this time, units and departments can continue to update the SmartForm as needed.
AMRs/Mods
Please not that the comment feature in RAMP does not send a direct notification to RSP. You can identify the person assigned to your AMR by checking the Specialist field. If this field does not display a name, the AMR has not yet been assigned and is still progressing through the queue.
If you have questions regarding:
- Carryover
- Change in key personnel (not including PI)
- Early Termination or Award Transfer (except related to Executive Orders, current process still remains)
- No Cost Extension
- Cost Share Adjustment
- Rebudgets
Send an email to ramp-postaward@rsp.wisc.edu.
Frequently Asked Questions can be found on the RSP website. Please reach out with questions/comments to Christy Schulz, Trish Barribeau, Bridgett Molinar.
Have feedback on this page? Email communications@med.wisc.edu.