UH and AFCH Access
Any SMPH employees who work at University Hospital and American Family Children’s Hospital will undergo on-site COVID-19 health screenings by UW Health. This will include being asked upon entry about self-monitoring for symptoms, and whether experiencing any symptoms.
- Any symptomatic SMPH employees who are turned away should a) follow instructions of UW Health staff who are conducting the screening, b) contact their supervisor. Details and information about building access points are available on U-Connect – see “Employee Screening Updates: Process and Locations (3/29/2020)”
Essential personnel and those performing critical activities at key points in time must carry their WisCard ID. Buildings on campus, including all SMPH-affiliated buildings, now require card or key access.
- By the end of the business day on Thursday, March 26, all university-related travel reservations for trips planned through May 15 must be canceled, or the traveler must have applied for an exemption from cancellation if the travel is essential. Instructions for canceling and requesting exemptions.
- All supervisors should have information on record about how to reach their team members remotely in real time (such as preferred cell phone number, or using Cisco Jabber to forward campus VoIP calls).
- SMPH HR continues to encourage supervisors to be flexible and supportive of employee telecommuting, including working on special projects. See campus and SMPH guidance.
- Use of leave: see updated leave policy information released this morning by the Office of Human Resources.
Education leaders for all programs have worked hard to ensure that the senior class will be able to graduate.
- All hands-on clinical learning activities involving patients have been suspended for all SMPH medical students through the end of March at this time. Virtual learning activities are scheduled to continue.
- SMPH Match Day occurred Friday, March 20. For a highlight video, photos and links to news coverage, visit go.wisc.edu/medmatchday.
- Plans for the continuation of any clinical rotations beyond March are being determined by medical education leaders with input from faculty and students statewide and with guidance from national leaders in medical education
- 2020 Shapiro Summer Research Program for medical students will be held thanks to virtual scholarly projects replacing originally-proposed plans.
Genetic Counseling, Master of Public Health, Physician Assistant, Physical Therapy:
- all will deliver curriculum online and minimize hands-on clinical and community work as feasible and necessary to optimize safety for students, staff, faculty, patients, and community partners
Basic science degree programs:
- Basic science courses are being converted to online formats. The Dean’s office is working with programs/departments and with central campus to provide resources needed for course readiness.
Advisory regarding graduate students: Please note that UNDER NO CIRCUMSTANCES SHOULD A GRADUATE STUDENT BE FORCED OR PRESSURED TO WORK ON CAMPUS, including in labs where permission has been granted for the continuation of limited research activity.
Candidate visits for the Chief Diversity and Inclusion Officer search and the Chair of the Department of Family Medicine and Community Health search are postponed and will be rescheduled.
All non-essential in-person campus events and meetings are canceled through May 15. Seek alternative formats for events and meetings and work with your department’s IT unit for support.
We recommend checking with the Events guidance section of UW-Madison’s COVID19 Website for the latest information.
SMPH has provided this customizable language for event cancelation:
Thank you for your interest in [event]. In alignment with UW–Madison campus and CDC guidelines related to COVID-19, we have decided to [cancel/postpone] this [event/meeting/tour]. We will be in touch if/when circumstances change and we are able to reschedule. Event cancelation is part of a larger proactive UW–Madison campus and SMPH plan to minimize person-to-person spread of COVID-19 in our community. Thank you for your understanding.
This is a stressful time, and the uncertainty of this situation weighs on all of us. Please be mindful that various university resources are available, including the Employee Assistance Office, and the University Ombuds Office.
Campus employees can receive counseling services for personal and work-related concerns through LifeMatters. These services can be accessed via phone, text, and online.
Text, call, or visit LifeMatters, available 24/7/365: https://hr.wisc.edu/employee-assistance-office/lifematters/
- Call 1-800-634-6433 or text “Hello” to 61295
- UW Health employees, including Residents and Fellows password: UWH1
- UW Health managers/supervisors password: UWH2
- Faculty Physicians and UW-Madison employees password: BUCKY1
SMPH has implemented a small task force, in concert with the Dean’s Leadership Team, to oversee COVID-19 readiness planning. We are taking our lead from leadership at UW–Madison and UW Health and contributing to the discussions and decisions at each institution. Regular updates will continue to be distributed.
As a School of Medicine and Public Health, we have an important responsibility to serve as standard-bearers in the attempts to mitigate the impact of this outbreak. We should all be mindful not to spread rumors and hearsay, and to take these restrictions seriously. Please also consider how these restrictions apply to your personal life and in your community.
Questions regarding COVID-19 planning should be directed to email@example.com.