Quick Links for In the Know

Everyone

COVID-19 operational updates:

  • Masks in SMPH: Masks are no longer required in most campus spaces but are still required in some areas of the Wisconsin Institutes for Medical Research (WIMR), such as its entrance, central elevators, basement, and patient imaging areas, due to patient care occurring in these spaces. They are also required inside the Clinical Teaching and Assessment Center on the third floor of the Health Sciences Learning Center (HSLC) to enable clinical simulation learning scenarios for health professions students. Pay attention to signage to know if a mask is still required in a specific area. See this map’s highlighted areas to know where to wear a mask in WIMR and HSLC.
    • Be respectful of individual choices about mask wearing. Those who want to continue to wear masks are encouraged to do so.
    • See this Q&A from campus on mask use.
    • When you work or learn in a health care setting (e.g., UW Health facilities, the VA Medical Center, or our statewide campus locations), follow the requirements of that setting.
  • UW Health COVID-19 requirements, announcements, and alerts for employees and affiliate individuals are available on U-Connect (requires UW Health login or VPN to access). Read more

Non-COVID policy, procedure, guidance, and operational news:

  • Cybersecurity Awareness Training: Deadline is Thursday, Dec. 1 to be eligible for the 2 percent wage increase for all Faculty, Academic Staff, University Staff, and Limited Appointees that will occur in January 2023. Those who do not complete this training will not be eligible for the pay plan increase. To verify whether you finished the training, check the “TRANSCRIPT” tab at the My Registrations and Learning Transcript webpage.
  • Influenza Vaccination Requirement: Deadline is Monday, Dec. 5. There are no more University Health Services clinics before this deadline. If you receive your shot at your doctor’s office or a pharmacy, you must submit proof. Proof of vaccination and waivers can be sent to hr-compliance@med.wisc.edu.
  • All employees are invited to the Readiness Workshop Kickoff for the Administrative Transformation Program (ATP): On Dec. 1 from 3-4 p.m., see a demonstration of Workday, which will replace Human Resource System (HRS), Shared Financial System (SFS), and hundreds of ancillary systems. The Workday demonstration will include an overview of General Navigation and Employee Self Service. The Zoom link is now available. As part of ATP, existing software applications used for finance, HR, and research administration business processes will be replaced in July 2024 by two cloud-based technology systems called Workday and Huron Research Suite.
  • Update on centrally funded compensation programs implementation: Review the timeline of these university-funded compensation programs at the “Central compensation program implementation in SMPH” Intranet page. Department recommendations approved for Discretionary Compensation Fund, Performance Bonus Fund, and Faculty Block Grant pay adjustments are effective on Nov. 6, 2022 and will appear on the Dec. 1 paycheck. Employees receiving pay adjustments through these three programs will receive an email notification by Dec. 1.
  • New resource from SMPH HR — Stay Interview Toolkit: Stay Interviews are employee-centered conversations, typically covering just five questions in 30 minutes, between an employee and their supervisor that are designed to be candid, collaborative, open, and help build trust. A new toolkit is now available for supervisors and supervisees to utilize Stay Interviews.
  • Reminder: All employees who engage in remote work of any kind must have a current and approved Remote Work Agreement on file: The SMPH Remote Work Guide provides more details and instructions, such as how to enter into an agreement for the first time or check the expiration date of a current agreement, as well as how a supervisor and employee should review it.
  • The med.wisc.edu website is being redesigned over the next year. This important project will ensure the site effectively supports the school’s strategic goals and aligns content with target web audiences including prospective SMPH students. Additional goals include improving user experience, optimizing content maintenance, and ensuring that the site to can be accessed by all users regardless of factors such as visual, auditory, or neurological ability, device type, or internet speed. Learn more at the SMPH Web Strategy site
  • Make a habit to check and update your emergency contact info and other personal information in MyUW periodically. Faculty and staff can update their information in HRS by signing into MyUW, selecting the “Personal Information” tile, and clicking “Update My Personal Information.” Students can update information in SIS in the Student Center in MyUW. Read more
  • Did you know? Lactation rooms are available in many SMPH facilities, such as the UW Medical Foundation Centennial Building (MFCB), Health Sciences Learning Center (HSLC), and Wisconsin Institutes for Medical Research (WIMR). There are also numerous lactation rooms in UW Health facilities. A list of SMPH and nearby UW Health lactation rooms is available here

Gathering, giving, and connecting:

  • Save the date for the Winter Faculty/Staff Meeting on Monday, Jan. 23, 2023: Stay tuned for the meeting agenda. Attending Faculty/Staff Meetings gives everyone a chance to hear updates from Dean Robert N. Golden, MD, and other administrative leaders, learn more about the school’s goals, participate in question-and-answer sessions, and build community.

Leadership searches:

Researchers

  • Mentoring program for faculty who are first-time NIH R01 grant applicants: The Mentoring to Achieve Research Independence (MATRIX) program is accepting applications for both mentees and coaches (mentors) until Dec. 15. Coaches will be paired with mentees in this nine-month program, which will begin in January 2023. The program’s aim is to increase the funding success rate of UW–Madison faculty who have not yet attained their first NIH R01 or equivalent grant.
  • New Animal Protocol Writing Service offered at Biomedical Research Model Services (BRMS): BRMS has experienced staff who can transfer non-UW animal use protocols into UW–Madison’s Application for Research Review Oversight at Wisconsin (ARROW) system or amend existing protocols. This service will save new and existing investigators time, accelerating the start of new studies.
  • Announcement from medRAMP: The school’s Research Administration and Proposal Development Services unit has instituted a nominal fee structure for single-investigator proposals to increase staffing capacity and provide additional support. Established in 2015 with a charge to promote cross-disciplinary collaboration and multi-investigator projects, medRAMP offers specialized services focused on overall pre-award project management for multi-PI, multi-project, and/or multi-institutional proposals from inception to submission at no cost to departments. Research administration services for single-investigator proposals are available for a fee. Visit the medRAMP website to learn more about its services and the new fee structure.

Medical educators and clinicians

  • U-Connect, UW Health’s intranet, has a section with information for clinicians and advanced practice providers.
  • University Health Services (UHS) mental health services are available, confidential, easy to connect with, and no cost to students: As a reminder to students, student advisors, teaching faculty, and other mentors, UHS resources are available to all students. An Access Appointment is the first step to individual and group counseling. Other opportunities such as Let’s Talk, Thrive Workshops, Connecting Badgers, and a 24/7 Mental Health Crisis Support Line are also available. Common issues UHS can help address include test anxiety, sleep, procrastination, stress, depression, relationships, and more.
  • Registration open for faculty mentor training workshops: The Office for Faculty Affairs and Development will present Faculty Mentoring Faculty— Cultivating Effective Mentoring Relationships to Promote Faculty Development on Jan. 10 and 24 from 4-6 p.m. in Health Sciences Learning Center rooms 3110B and D. Participants should plan to attend both sessions, which are best suited for associate and full professors in SMPH on the tenure and CHS tracks.
  • New policy released pertinent to clinical departments hiring dually-employed faculty: SMPH Policy 3020, Faculty Relocation for Clinical Departments, defines and establishes the school’s requirements for the procurement and payment of faculty household relocations and costs associated with indefinite work assignments.
  • Continuing medical education opportunity with Wisconsin Medical Journal (WMJ): Gain American Medical Association credit for free with any of the WMJ courses available in the ICEP Portal. Topics include rural residence as a predictor of better health outcomes, quality of diet in children with developmental disabilities, and how faculty and medical students’ perceptions of learning differ.

Anti-Racism and/or Diversity, Equity and Inclusion

  • The UW–Madison Diversity Forum may be over, but the recordings and resources live on: By accessing the agenda, session recordings and resources are still available. See SMPH and UW Health experts in sessions like “ Laying the Groundwork for Brighter Futures: Pathways to Equity, Diversity, Inclusion and Belonging Administration,” “Nothing for Us Without Us: Experiences with Community-Academic Partnerships” and “Racism? Not in Our House!
  • Explore evidence-based teaching practices for fostering inclusion, belonging, and achievement: The Center for Teaching, Learning & Mentoring is offering professional development opportunities for faculty, instructors, and graduate assistants. Flexible formats are available. Register now for Teaching at UW: Foundations and Enhancing Online Education.
  • AAMC publishes medical education competencies for diversity, equity, and inclusion: These cross-continuum competencies help educators design or adapt curricula and aids educators and learners in their individual professional development and diversity, equity, and inclusion journeys. In August, AAMC will host two forums to discuss these medical education competencies. Read more
  • SMPH diversity, equity, and inclusion web-based modules now available: 22 modules developed by the Office of Diversity and Equity Transformation are open for self-enrollment on Canvas. The learning modules cover antiracism, equity tools, and bias in healthcare. Enroll on Canvas and click “Go to the Course” to access the modules
  • “Badge backer” card provides tips for preventing and responding to microaggressions: Developed by the Office of Diversity and Equity Transformation, this resource is a printed, foldable card that can fit right into your ID badge holder. The card includes key response strategies to interrupt microaggressions, discrimination, and bigotry to make it clear that we value and stand behind our learners, staff, and faculty. Request badge backers using this form
  • How can I help make the university more inclusive to our community members with disabilities? A new campus website called Accessibility @ UW–Madison provides a central location for campus accessibility answers. Read more
  • Office of Diversity and Equity Transformation launches Employee Resource Groups (ERGs) at SMPH: ERGs are voluntary, employee-led groups that foster a diverse, inclusive workplace aligned with organizational mission, values, goals, business practices, and objectives. ERGs do this by focusing on the experience and perspectives of people of a particular race, ethnic or cultural background, gender, gender identity, religion, age cohort, sexual orientation, history of disabilities, military services, or similar parameters. This program, which has been operating successfully at UW Health for two years, is now open to SMPH employees. Learn more