University of Wisconsin–Madison

Adding events to the SMPH website calendar

School of Medicine and Public Health faculty, staff and students are encouraged to add events to the calendar on the public website. Here’s a quick guide on how to do this.

Log in to the campus events calendar

Event listings are managed through the UW-Madison events calendar. Go there and click “submit an event.” You will be prompted to log in with your NetID.

Click submit an event

Create a new event

After logging in, you’ll see a dashboard where you can add new events. Events you have previously entered also will be listed here, allowing you to make changes. To create a new event, click “add new event.”

Click add new event

Add the event information

This is where you can add specific details. Here’s a step-by-step guide to each section.

Event description

Title: The name of the event. This is a required field.

Subtitle: You can enter a secondary title, if desired. This field is particularly helpful when entering a series of events.

Description: Use this field to enter a synopsis, event speakers or other relevant information.

Cost: If the event is free, leave this field blank.

URL: A website for more information or registration. Use a short URL if possible; campus has a URL shortening tool that can be used by anyone with a NetID.

Share event with campus? Leave this checked.

Date and time

Is this an all-day event? If you select “yes,” you will only have to enter the date.

Start date and time: Choose the month, day, year and start time.

Does this event have an end time? If you select “yes,” you can choose the ending time.

Location

Location dropdown: If you have previously entered events, a list of locations you’ve used will appear here. If this is your first event, you will not see any locations to choose.

Add new location: Clicking this allows you to specify the building and room, or an off-campus location. Click this even if your location appears in the location dropdown.

  • A note on selecting the campus building: You must type the full building name rather than the abbreviation (e.g., Health Sciences Learning Center instead of HSLC) to make it appear in the list.

Contact information

Here you can enter a phone number and email address, if desired.

Tags

This step is critical. You must add an “smph” tag for your event to appear on the SMPH website calendar. If you don’t, it will only appear in the main campus calendar.

Click the Search for tag box and enter “smph.” As you type, two options will appear – one in lowercase, one in uppercase – but it doesn’t matter which one you click. After choosing one of the options, click “add.” SMPH will then appear highlighted in green under selected tags.

Add the smph tag

Save the event

Click the save button. Please note that after saving an event, it will not instantly appear on the SMPH website calendar. It will first be approved by University Communications. This process may take up to a couple of hours.