Appointment and Promotion

As soon as you join the faculty, you should familiarize yourself with the guidelines and requirements for promotion on your assigned track. After reviewing the guidelines, if you conclude a different track is more suited to your academic career, talk to your division or department head immediately. You only have three years after you join the faculty to transfer to a different track. If you wish to be on the tenure track, you cannot simply transfer to this track. Your department must open a search for a tenure track position and you must apply for that position.

If you have questions regarding these policies and procedures, contact your departmental leadership or the Associate Dean for Faculty Affairs and Development, Dr. Nancy Raymond at ofad@med.wisc.edu or by phone at (608) 265-3862.

SMPH appointment and promotion guidelines for all tracks were updated in May of 2018. The Biological Sciences Divisional Committee revised tenure guidelines in December of 2017. View a summary of the major changes to the guidelines.

Consider using our Individual Development Plan (IDP) to plan your career at UW-Madison.

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Introduction to Promotion Process

Document Description
Clock Calculations (CHS and Tenure) (doc) Calculation and extension information for probationary clocks
Committee Rosters, SMPH (CHS, CT, Tenure) (doc) Roster of SMPH Department Representatives and the year their term ends
Curriculum Vitae Template (CHS, CT, Tenure) (doc) CV template for faculty use
Dossier Submission Deadlines (pdf) Dossier submission deadlines for promotions, transfers, and new hires. Includes contact information
Determining New Salary for Promoted Faculty (pdf) Reference for calculating faculty promotional salaries

Clinical Health Sciences Track

Document Description
Guidelines for Appointment and Promotion to Associate Professor (CHS) or Professor (CHS) (pdf) Detailed walk-through of a dossier with expectations and guidelines to follow when pursuing appointment or promotion of CHS track faculty to Associate Professor (CHS) or Professor (CHS)
Academic Staff Policies and Procedures An updated, online resource for the Academic Staff Policies and Procedures (ASPP) handbook
CHS Track Guidelines and Checklists for Submitting Clock Extensions (doc) Information about submitting CHS clock extension requests
Template Letter for Soliciting Evaluations, CHS (doc) Template of a sample letter to obtain evaluation letters from peers
Supplemental Guidelines for Program Directors (doc) Additional information to help CHS track Program Directors provide a full assessment of their responsibilities and accomplishments

Clinician Teacher Track

Document Description
Guidelines and Checklist for Appointment and Promotion to Clinical Associate Professor and Clinical Professor (pdf) Broad guidelines and requirements for appointment or promotion of CT faculty to Clinical Associate Professor and Clinical Professor, and a checklist for contents of the appointment/promotion dossier
Academic Staff Policies An updated, online resource for the Academic Staff Policies and Procedures (ASPP) handbook
Template Letter for Soliciting Evaluations CT (doc) Template of a sample letter to obtain evaluation letters from peers

Tenure Track

Most SMPH tenure track faculty go up for promotion and tenure through the Biological Science Divisional Committee. However, it is possible to go up through other committees. Discuss with your department chair which committee is appropriate well in advance of submitting your dossier.

General Information Description
UW Faculty Divisions website Link to homepage of Faculty Divisions website. Includes Policies and Procedures, contact information, and links for each Divisional Committee
UW Tool: Preparing and Submitting Tenure Materials Electronically (pdf) Informative document explaining the technological steps to prepare and submit a dossier electronically
Obtaining UWSMPH Approval to Submit Dossiers to UW Divisional Tenure Committee (pdf) Document describing the process of finalizing one's dossier with the SMPH dean's approval in order to submit dossier to divisional committees
Tenure Track Appointment/Promotion Process for Senior Faculty (doc) Policies regarding appointment/promotion to a senior rank (associate professor or professor) within the tenure track
Tenure Track Guidelines and Checklist for Submitting Clock Extensions Detailed document describing allowable clock extensions requests. Includes a description of the process, how to submit a clock extension request, and what you should include in your clock extension request.
Tenure Clock Extension Request Form (xls) Form to request tenure clock extension due to clinical responsibilities
Guidelines for Promotion to Professor (pdf) Detailed document describing the requirements for promotion to professor within the tenure track, and presentation of the tenure dossier
Template Letter for Soliciting Evaluations, Promotion to Full Tenured Professor (doc) Template of a letter to obtain outside letters of evaluation for the individual seeking promotion to professor within the Tenure track
Biological Sciences Division Description
Tenure @ the Biological Sciences Division (link) Grouping of resources created to help faculty achieve promotion through the Biological Sciences Division.
Biological Sciences Tenure Guidelines (pdf) Detailed document describing the requirements for Tenure recommendation in the Biological Sciences Faculty Division
Biological Sciences Checklist (pdf) List of required components of the tenure packet, for Tenure recommendation in the Biological Sciences Faculty Division
Tenure Review Documents (pdf) Advisory letter from the Biological Sciences Divisional Committee to Department Chairs, Deans and Directors
Sample Teaching Experience Table (doc) Example of table to display teaching experiences and strengths
Template: Letter for Soliciting Evaluations, Biological Sciences Tenure Division (doc) Template of letter to obtain outside letters of evaluation for the individual seeking tenure track
Template: Tenure Dossier (pdf) Template of tenure dossier including checkpoints indicating the location of each document
Template: Publications/Supporting Materials (pdf) Template of area in the dossier concerning publications to be included
Social Sciences Division Description
Tenure @ the Social Sciences Division (link) Grouping of resources created to help faculty achieve promotion through the Social Sciences Division.
Social Sciences Tenure Guidelines (pdf) Detailed document describing the requirements for Tenure recommendation in the Social Sciences Faculty Division
Social Sciences Tenure Checklist (pdf) List of requirements for Tenure recommendation in the Social Sciences Faculty Division
Physical Sciences Division Description
Tenure @ the Physical Sciences Division (link) Grouping of resources created to help faculty achieve promotion through the Physical Sciences Division.
Physical Sciences Tenure Guidelines (pdf) Detailed document describing the requirements for Tenure recommendation in the Physical Sciences Faculty Division
Physical Sciences Tenure Checklist (pdf) List of requirements for Tenure recommendation in the Physical Sciences Faculty Division
Arts and Humanities Division Description
Tenure @ the Arts and Humanities Division (link) Grouping of resources created to help faculty achieve promotion through the Arts and Humanities Division.
Arts and Humanities Tenure Guidelines (pdf) Detailed document describing the requirements for Tenure recommendation in the Arts and Humanities Faculty Division
Arts and Humanities Department Checklist (pdf) List of required components of the tenure packet, for Tenure recommendation in the Arts and Humanities Faculty Division

SMPH Clinical Adjunct Faculty

SMPH Clinical Adjunct faculty teach medical students and residents at the clinical site where they are employed. They are invaluable members of the faculty and fulfill a critical role in the education of our learners.

Document Description
Clinical Adjunct Faculty Appointment Policy (pdf) Guidelines for appointment/reappointment of clinical adjunct track faculty

Veterans Administration (VA)

Document Description
Veterans Administration Faculty Appointments (doc) Principles and calculations for faculty members asked to accept responsibilities with the Veterans Administration (VA)

UW Adjunct Faculty

Document Description
Guidelines for Appointment of Adjunct Track Faculty (doc) Process of appointing a new adjunct assistant professor/associate professor/professor