This page contains policies, guidelines, and resources for Tenured/Tenure track faculty. For information on the differences between SMPH faculty tracks, please visit our track overview page. If you are looking for information about switching tracks, please review our track transfers page.
Guidelines, Policies, and Templates
Each panel below houses information, documents, and templates you may need to review or use for promotion. In addition to the UW-Madison and SMPH links below, you may find helpful links on the the ‘Faculty’ tab on SMPH HR intranet.
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Tenure @ UW-Madison (link)
Link to the Office of the Secretary of the Faculty for information about Tenure @ UW-Madison. Includes policies and procedures, contact information, and links to each Divisional Committee. Be sure to look at the links for: Preparing for Tenure, Promotion from Associate Professor to Professor, Typical Tenure Process Timeline, and the Tenure Glossary and FAQ.
UW-Madison Preparing for Tenure (link)
Explore this roadmap of the tenure process for assistant professors at UW-Madison.
UW-Madison Faculty Policies & Procedures and Faculty Legislation (FP&P) (link)
Faculty Policies & Procedures and Faculty Legislation (FP&P)
Faculty Policies & Procedures are the university faculty’s shared governance documents, or the faculty’s “constitution.” FP&P and other faculty legislation lay out, in basic form, the way the university works, including what Departmental Executive Committees do, what the Divisional Committees do, how tenure-track appointments work, the basics of annual reviews, etc.. Tenured/Tenure track faculty are governed by these policies, procedures, & legislation.
UW-Madison Divisional Committee Information
Most SMPH tenure track faculty go up for promotion and tenure through the Biological Science Divisional Committee. However, it is possible to go up through other committees. Discuss with your department chair which committee is appropriate well in advance of submitting your dossier.
Tenure guidelines, checklists, and a dossier template necessary for promotion within the Faculty Division of Biological Sciences are available on the Tenure Documents page. Be sure to also look at the links for: Meeting Dates, and Functions
UW-Madison & SMPH COVID-19 Clock Extension Policies
SMPH will offer a one-year clock extension for tenure track assistant professor faculty whose scholarly activity was impeded by the COVID-19 pandemic. Read the linked memo for additional information and requirements.
Find answers to common questions about Tenure track COVID-19 clock extensions.
UWSMPH Documents
Document describing the process of finalizing one’s dossier with the SMPH dean’s approval in order to submit dossier to divisional committees.
Policies regarding appointment/promotion to a senior rank (associate professor or professor) within the tenure track.
Detailed document describing allowable clock extensions requests. Includes a description of the process, how to submit a clock extension request, and what you should include in your clock extension request.
Form to request tenure clock extension due to clinical responsibilities.
Detailed document describing the requirements for promotion to professor within the tenure track, and presentation of the tenure dossier.
Dossier submission deadlines for promotion to Associate, or Full Professor.
Resources
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Career Development Programs (link)
Explore UWSMPH career development opportunities available for faculty, educators, and staff.
Career & Individual Development Plan (IDP) (link)
Career & Individual Development Plan (IDP)
The Career & Individual Development Plan (IDP) is a way to explore and define training goals, professional development needs, and career objectives. A selection of templates, tips, and strategies for developing IDPs are provided.
Covid19 Contributions On A Professional CV ((link)
Covid19 Contributions On A Professional CV
It is important to ensure your CV accurately reflects the work you are doing around this pandemic, be it clinical, advocacy, media, research, education, etc. This matrix provides a few different suggestions per work category.
Mentoring and Mentorship (link)
Mentoring and Mentorship (link)
Most often people think of traditional mentorship as the relationship or training proffered by a more experienced or knowledgeable person to some less experienced or possibly new to a career, situation or circumstance. There are alternative models of mentoring and mentorship that can suit individual desires and needs. For more information and resources, visit our new mentoring and mentorship page.
Pathways to Promotion— Tenure (link)
This workshop will offer an in-depth examination of the UW Madison promotion and tenure process from the perspective of central campus and SMPH. A tentative agenda and materials are available.
Be sure to check out the rest of our Faculty Development Events page!
Sample Teaching Experience Table (doc)
Sample Teaching Experience Table
Example of a table to display teaching experiences and strengths.
Tenure Track Faculty Toolkit for Promotion (link)
Tenure Track Toolkit for Faculty Promotion
This faculty promotion toolkit provides resources to help tenure track faculty put together their promotions packet. It includes checklists, guidelines, and best practice tips.
Tenured Faculty Toolkit for Promotion (link)
Tenure Track Toolkit for Faculty Promotion
This faculty promotion toolkit provides resources to help tenured faculty put together their promotions packet. It includes checklists, guidelines, and best practice tips.
UW Tool: Preparing and Submitting Tenure Materials Electronically (pdf)
UW Tool: Preparing and Submitting Tenure Materials Electronically (pdf)
Informative document explaining the technological steps to prepare and submit a dossier electronically.