DRAFT: ATP in SMPH

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The transition to Workday is impacting multiple domains and groups in the school, including human resources and payroll, fiscal affairs, research administration, and the reporting platforms many use in their work. Each area has different timelines and deadlines. This page serves as a repository for the resources available to navigate this transition, either providing details or linking to another resource.

Separate resources

HR and Payroll Fiscal Affairs

Resources on this page

Reporting Research Administration

Reporting

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The tables below show…

ATP Report Status

Report Name	Current Location	Future Location	Status	Blocked?	Follow-up?	Estimated Start Dates	Time-Range
Payroll Budget Worksheet by Department (PD2 BGT PRSN)	ADW Web	Qlik	Blocked	Waiting for PD2 Extract from FASTR		08/07/2025	3-6 month
Payroll by PI/Project (PD2 PROJ PEOPLE)	ADW Web	Qlik	Blocked	Waiting for PD2 Extract from FASTR		08/07/2025	3-6 month
UW Payroll for UWMF	ADW Web	Unknown	Blocked	Waiting for Finance to confirm Workday Replacement Offered by Campus	Follow-up with Xinhong to get testing underway. Bernard will elavate to Lonnie.	02/06/2025	0-3 month
Grants Ending with Person Pay and Commitment	ADW Web	Qlik	Active work on non-blocked components				0-3 month
Payroll HRS Detail (PD2 PAY DET)	ADW Web	Qlik	Blocked	Waiting for PD2 Extract from FASTR		08/07/2025	3-6 month
Payroll WISER Detail (PY PAY DET)	ADW Web	Unknown	Blocked	Waiting for Finance to confirm Workday Replacement Offered by Campus	Follow-up with Xinhong to get testing underway. Bernard will elavate to Lonnie.	02/06/2025	0-3 month
WISER Detailed Transactions Report	ADW Web	Workday (Find Journal Lines - Flattened UW)	Workday Provided
Finance - Grant Tracking - Regent Summary	Qlik	Unknown	Blocked	Waiting for Finance to confirm Workday Replacement Offered by Campus	Follow-up with Xinhong to get testing underway. Bernard will elavate to Lonnie.	02/06/2025	0-3 month
School Funds Status Report	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Admin School Funds Status Reports	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Budgets and Expenses with Imputed Fringe for 101 Projects	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Dept School Funds Status Reports	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Semi-Detailed School Funds Status Report	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Single-Line School Funds Status Reports	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Salary on Grants for Basic Science Salary Incentive Program	Qlik	Qlik	Active work on non-blocked components	Waiting for non-payroll flag on GL Table - Waiting for EAP			0-3 month
HR VA Officer Codes - Maintenance	Access	Qlik	Active work on non-blocked components	Waiting for VA data from Dawn (bi-annaul reports (Dawn is tracking it down))	Close to being done. Will need to work to get manually updated sheets regularly updated.		0-3 month
AA Combine Actuals and Budgets	Qlik	No longer needed	No longed needed
AA Totals Directly from SFS	Qlik	No longer needed	No longed needed
WPP Cash Balance	Qlik	Workday (Find Grant Journal Lines)	Workday Provided
School Funds Budget Analysis Report	ADW Web	Qlik	Active work - School Fund Status Reports (7 total) to be combined into one		Tim to get estimated completion date from Warren		0-3 month
Grant Reports WPP	Hyperion	Workday (Find Grant Journal Lines)	Workday Provided
Sal Projection Basic for Jon T	Hyperion	Unknown	Blocked	Waiting for Murali and Jon Thomas to connect about possible Workday replacement			3-6 month
Finance - PI Expenses	Qlik	Unknown	Blocked	Waiting for Murali to analyze possible Workday replacement			3-6 month
Finance - PI Project Balances	Qlik	Unknown	Blocked	Waiting for Murali to analyze possible Workday replacement			3-6 month
Report Name	Current Location	Future Location	Status	Blocked?	Follow-up?	Estimated Start Dates	Time-Range

Research Administration

Placeholder info supplied by Christy:

RSP website: Research Admin Cut Over Dates can be found here, https://rsp.wisc.edu/workday/ (click on Research Admin Cut Over Dates to see info)

Proposals need to be routed to the Dean’s office by Friday, June 20 to allow us time to review and submit to RSP.
- RSP will be able to process proposals through Friday, June 27.

This is the last day RSP will be acting on proposals.

RPPRs that require SMPH review (and are -Con records) apply to the June 20 due date.

Please review intended submissions with your researchers well in advance to ensure timely submission for due dates in June- July.

*Note that Cayuse will be available for federal submissions will RAMP is down.

Agreements need to be routed to the Dean’s office by Friday, June 20 to allow us time to review.
- RSP will be able to process agreements through Friday, June 27.

Award Set up, Friday, May 16 is the last day for departments to complete the project set-up information and ask for an award in advance and award set-up or modification in RAMP. We have not received clarification on Award Mod Requests (NCE, PI change, NOA rec’d by Dept), but as they feed into Award Mods, these should be done around the same time.
The award set up team will continue to set up through Thursday, June 12. RSP will also process modifications through 6/12/25.
June 12 is the last day that RSP will be doing modifications and setups. Everything in progress must be completed. “Draft”, “Unit Review and Setup” or Mods in other status will not be converted and will be auto deleted.

RSP is in the final stages of determining what the routing process will be during the RAMP shutdown times. We will send to all once we receive.

Reminder- RSP is accelerating setup of awards starting Monday, April 7. See attached email with more details.

** SMPH Research Admin team is here to help you. If you have any questions or concerns, please let us know.

How to get help

Hypercare…

Set up an email
1. Can we use the IP of the Workday name itself? @wisc.workday?
Use email to parse into a ticket
Setup agents – Darlene, Kristen, Christy, who else?
Set up filterability for each ticket
Build out logic for if something stays internally at SMPH, or gets sent to ATP triage.