OVERVIEW
SMPH Academic Affairs will implement the Acuity Insights Program Management and Analytics modules, with go lives beginning in the summer of 2023. These products are the centerpiece of a technology strategy to improve student and faculty experience and to Enhance Understanding & Reach Excellence with Key Analytics—EUREKA!
When and why is this happening?
Planning for this project began formally in Fall 2021. Our OASIS contract had ended earlier, but we continued on a year-to-year basis over the pandemic due to workload concerns. Driving factors included desire for better interface for students and faculty, and need for more reliable data for analytics.
How will this affect my unit?
Our first priority is replacing functionality for the MD program that is in OASIS and can be replaced with Acuity. OASIS will continue to operate alongside Acuity for at least a couple of years. It is expected that all programs will use Acuity for clinical training management and assessment in the future.
Who is working on the project?
The core team who managed the vendor assessment and selection process included Project Manager Jim Thompson from OSC, Jeff Korab and Elizabeth Simcock from SMPH IT, and Elizabeth Tuschen and Sherryl Pertzborn from Academic Affairs. In implementation this team has expanded to include Kristin Simon from SMPH IT.
OBJECTIVES
- Streamlined tools for efficient and effective use
- Robust analytics:
-Just-in-time evidence-based feedback on ForWard curriculum
-Dashboards and analytics around student performance and program evaluation - Efficient curriculum management and inventory system reducing coordinator, faculty and administration effort
SCOPE
In Scope
- MD student longitudinal experience
- optimize functionality for the three-phase curriculum
- consider secondary uses (e.g. affiliation contracts)
- Consider other populations, present and future
- SIS/OASIS and AMP/OASIS interfaces
Out of Scope
- Financial aid/scholarships
- GME
STAKEHOLDERS
- Medical Students using OASIS
- Students to use Acuity in the future
- Course coordinator staff using OASIS, including regional campus staff
- Executive Leadership (Petty, Mathew, Golden)
- Educational Leadership team
- Regional campus leadership
- Data Domain Management Council
- Financial Leaders
TIMELINE & RESOURCE COMMITMENT
Planning Phase: October 2022 to January 2023.
Configuration and Development: February 2023 to August 2024.
Testing and Training: March 2023 to August 2024.
Phased Go-Live(s): July 2023 to August 2024.
DECISION MAKING
Academic Affairs has adopted a governance model to address questions that arise during Acuity implementation, as well to continue to guide development of our data environment, data products and analytics. The Data Domain Management Council has been created to assess and make decisions about questions about processes and data that impact multiple units, and make recommendations to the Educational Leadership Team for decisions with strategic impact. The charge for the DDMC can be found here.
Please email any questions or comments regarding the Acuity project to Sherryl Pertzborn or Elizabeth Tuschen.