Below is a message from UW Health for SMPH employees who use USB storage devices on the UW Health network. SMPH employees who do not use USB storage devices on the UW Health network can disregard.
Key Points:
- On April 5, 2023, UW Health will implement technical controls to assure the only USB storage devices that will work from computers on the UW Health network are those acquired from the UW Health Information Services department. Other devices will no longer work.
- SMPH employees (including faculty physicians with dual appointments) who currently use USB storage devices on the UW Health network should begin using preferred solutions that are accessible from the UW Health network such as UW–Madison SharePoint, OneDrive, or Box.
Background:
UW Health is the data steward for protected health information (PHI) and other confidential data. In addition, UW Health is regulatorily required to implement secure solutions for data storage, management, and monitoring. In recent years, UW Health and UW-Madison adopted new technologies that offer greater flexibility in where data can be accessed, and these technologies are more secure than USB storage devices. Staff should leverage these other solutions whenever it is possible to do so.
FAQ:
How can external presenters bring their content to share during speaking engagements at UW Health?
Guests with presentation materials can connect their laptop to the screenshare in most conference rooms by using the available HDMI cord, or wirelessly using Cisco technology.
How can I bring files with me to a conference room?
All UW Health and SMPH (e.g., HSLC, WIMR) conference rooms are outfitted with audio-visual equipment that staff can connect their own laptops to. Other options include emailing a copy of your presentation to yourself and logging in to your email on the workstations already available in conference rooms to access the presentation or storing a presentation in your OneDrive folder or a SharePoint site and accessing it by logging in to these systems.