In the Know Quick Links – Week of Sept. 5, 2022

For everyone    For researchers    For medical educators and clinicians

Anti-racism and/or diversity, equity and inclusion

Resources for everyone

COVID-19 operational updates:

  • Mask updates in SMPH: Since March 2022, masks have no longer been required in most campus spaces, including many in SMPH. However, masks are still required in some areas of the Wisconsin Institutes for Medical Research (WIMR), such as its entrance, central elevators, basement, and patient imaging areas, due to patient care occurring in these spaces. Masks are also still required inside the Clinical Teaching and Assessment Center on the third floor of the Health Sciences Learning Center (HSLC) to enable clinical simulation learning scenarios for health professions students. Pay attention to signage to know if a mask is still required in a specific area. See this map’s highlighted areas to know where to wear a mask in WIMR and HSLC.
    • Be respectful of individual choices about mask wearing. We encourage those who want to continue to wear masks to do so.
    • See this Q&A from campus on the mask policy changes.
    • When you work or learn in a health care setting, follow the requirements of that health system. When in UW Health facilities, the VA Medical Center, or engaged in patient care or clinical learning in our statewide campus locations, follow the requirements in that setting.
  • Workspace personal protective equipment (PPE): Order items like face masks, hand sanitizer, disinfecting wipes, mask fitters, or face shields from the MDS warehouse through ShopUW+ (available at no cost to campus units until existing inventory is distributed). Contact your department fiscal specialist for help. For questions on accessing ShopUW+, contact your department fiscal representative or the Dean’s Office transaction team.
  • A cart with PPE is in the HSLC atrium near room 1335 (see photo). Employees are welcome to take supplies for their unit. Hand sanitizer dispensers are present in all common areas and building entrances.
  • UW Health COVID-19 requirements, announcements, and alerts for employees and affiliate individuals are available on U-Connect (requires UW Health login or VPN to access). Read more

Non-COVID policy, procedure, guidance, and operational news:

  • Perfect opportunity to get your flu shot in the Health Sciences Learning Center (HSLC): Register today for flu shot clinics being held on September 13 and 14 in HSLC by University Health Services (UHS). Getting your flu shot at a UHS clinic means your shot is automatically reported to the school and you do not have to take further action.   
  • Employee benefits: Any changes for benefits year 2023 will be communicated via campus news in mid-September, prior to the Annual Benefits Enrollment period September 26-October 21. Note that certain benefits offered to UW–Madison employees require re-enrollment each year, and this is the only time employees can make changes to certain benefits without having an eligible life event or qualifying employment change during the year. Watch for onsite drop-in sessions in October to meet with a payroll & benefit specialist who can help you elect your 2023 benefits through your MyUW portal. 
  • Reminder: All faculty and staff, including undergraduate and graduate student employees, are required to complete 2022 Cybersecurity Awareness Training by December 1. The training takes about 30 minutes and does not need to be completed in one sitting.  
  • Reminder: All employees who engage in remote work of any kind must have a current and approved Remote Work Agreement on file: The SMPH Remote Work Guide provides more details and instructions, such as how to enter into an agreement for the first time or check the expiration date of a current agreement, as well as how a supervisor and employee should review it.
  • Action item for faculty, staff, and students who engage in global health activities: Please review a message from Dean Robert N. Golden, MD, about policies and procedures that are designed to provide protection for those in SMPH who participate in global health activities outside of the United States, including teaching or supervising learners, performing clinical outreach or service, presenting at a scientific meeting, or participating in a research project. Read the Dean’s letter and learn more about international health policies and procedures for the school on the Office of Global Health website.
  • The website is being redesigned over the next year. This important project will ensure the site effectively supports the school’s strategic goals and aligns content with target web audiences including prospective SMPH students. Additional goals include improving user experience, optimizing content maintenance, and ensuring that the site to can be accessed by all users regardless of factors such as visual, auditory, or neurological ability, device type, or internet speed. Learn more at the SMPH Web Strategy site
  • Make a habit to check and update your emergency contact info and other personal information in MyUW periodically. Faculty and staff can update their information in HRS by signing into MyUW, selecting the “Personal Information” tile, and clicking “Update My Personal Information.” Students can update information in SIS in the Student Center in MyUW. Read more
  • Subscribe to ATP Touchpoints to receive updates on the Administrative Transformation Program: The objective of this large-scale initiative is to rebuild HR, finance, and research administration systems and services at all UW System campuses, an aim of reducing the complexity of the current administrative environment and refocus valuable personnel time on UW’s missions. Read the first issue of ATP Touchpoints and subscribe to receive future issues. Use the Tell Your Story form to submit feedback on the program and see the list of SMPH Ambassadors for ATP at UW–Madison to contact with questions.
  • Did you know? Lactation rooms are available in many SMPH facilities, such as the UW Medical Foundation Centennial Building (MFCB), Health Sciences Learning Center (HSLC), and Wisconsin Institutes for Medical Research (WIMR). There are also numerous lactation rooms in UW Health facilities. A list of SMPH and nearby UW Health lactation rooms is available here
  • Review guidelines on advocacy, political campaign activity, and lobbying at our public institution: They describe helpful definitions, dos and don’ts for SMPH employees, and how to get more information. Read more

Gathering, giving, and connecting:

  • The SMPH Committee on Academic Staff Issues (CASI) Staff Spotlight series is seeking nominations of academic and university staff who deserve recognition for their hard work contributing to the school’s education, research, and service missions.
  • Join for the 2022 SMPH Ice Cream Social on Friday, Sept. 9 from 1:30-4:30 p.m. at the Health Sciences Learning Center: All SMPH staff, faculty, and learners are invited. The event is part of the Building Community program.
  • Wisconsin Medical Alumni Association award nominations open: The WMAA invites you to nominate your current and former colleagues and alumni for its annual awards, which include recognition for early career achievement, emeritus faculty, community service, and distinguished alumni and resident awards. Nominations are due by September 30. Awards will be presented at the WMAA awards banquet in April 2023, except the citation awards, which are selected one year in advance and will be awarded in 2024. View award descriptions and download nomination forms

Leadership searches:

  • Find the latest information here.

Resources for researchers

  • SMPH Collaborate presenters announced: On Friday, Sept. 30 from 3-5 p.m. in the Health Sciences Learning Center, learn from four talented scientists performing incredible collaborative research and join for a social hour to make new connections. Registration is strongly encouraged.
  • Fall Research Competition applications are due by 4:30 p.m. on Sept. 9: This annual competition from the Office of the Vice Chancellor for Research and Graduate Education selects research projects across each division — biological sciences, physical sciences, social sciences, and the arts and humanities. It is open to faculty and permanent principal investigators.
  • Applications are open for the Paster Family Foundation Innovation Award: Do you have a project, system improvement or initiative that has made a difference in the lives of patients and their families? You could receive $5,000. Learn more
  • Submit your women’s health equity and health disparities research today: Researchers across campus are invited to share their work through a “Brief and Brilliant” talk or the poster session during the 2022 Women’s Health and Health Equity Research Lecture and Symposium on October 20. Brief and Brilliant talk applications are due August 21; poster submissions are due September 11. Learn more
  • The Wisconsin Partnership Program invites eligible faculty to submit a preliminary application for a New Investigator Program grant: Awards are up to $150,000 over two years. This grant program has a history of supporting early-career faculty in all SMPH departments to initiate new, innovative research or education projects. To date, 76 investigators have been supported through grants totaling $8 million. Learn more
  • Announcement from medRAMP: The school’s Research Administration and Proposal Development Services unit has instituted a nominal fee structure for single-investigator proposals to increase staffing capacity and provide additional support. Established in 2015 with a charge to promote cross-disciplinary collaboration and multi-investigator projects, medRAMP offers specialized services focused on overall pre-award project management for multi-PI, multi-project, and/or multi-institutional proposals from inception to submission at no cost to departments. Research administration services for single-investigator proposals are available for a fee. Visit the medRAMP website to learn more about its services and the new fee structure.
  • New recommended training for those working in laboratory environments: A new training from UW Environment, Health & Safety specifically for SMPH can help orient or refresh lab members on how we approach safety on our campus and school regarding facilities, operations, and personnel. The training is recommended for anyone working in a lab environment, including research staff, postdocs, graduate students, and undergraduates. Find the training here 

Resources for medical educators and clinicians

  • New policy released pertinent to clinical departments hiring dually-employed faculty: SMPH Policy 3020, Faculty Relocation for Clinical Departments, defines and establishes the school’s requirements for the procurement and payment of faculty household relocations and costs associated with indefinite work assignments.
  • Join the Clinical Simulation Program (CSP) September 8-9 for its annual Simulation Days: The virtual event will include keynote “Creating a Foundation for Simulation-Based Education: From Theory to Practice,” presented by Pamela Jeffries, PhD, RN, dean of the Vanderbilt University School of Nursing, plus CSP highlights, abstract presentations, and awards.
  • Continuing medical education opportunity with Wisconsin Medical Journal (WMJ): Gain American Medical Association credit for free with any of the WMJ courses available in the ICEP Portal. Topics include rural residence as a predictor of better health outcomes, quality of diet in children with developmental disabilities, and how faculty and medical students’ perceptions of learning differ.
  • The latest quarterly issue of Wisconsin Medical Journal (WMJ) is now available online. Volume 121 Issue 2 includes research and commentary published by SMPH faculty and learners, and features a collection of articles that focus on social determinants of health. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin. Access the full issue here. If you’d like to receive email updates when new content is posted online, sign up to subscribe

Resources and Upcoming Events:
Anti-Racism and/or Diversity, Equity and Inclusion

  • Register for the 2022 SMPH Diversity Summit on Thursday, Sept. 29 from 3-6:30 p.m., with the theme of “Honoring Indigenous Health: Past, Present and Future.” Donald Warne, MD, MPH, (Oglala Lakota) professor of family and community medicine and associate dean of diversity, equity and inclusion at the University of North Dakota, will deliver the keynote address. Look out for information soon including a full agenda, breakout session topics, and more. Proudly presented by the Office of Diversity and Equity Transformation and Native American Center for Health Professions, this event is co-sponsored by SMPH and UW Health. All learners and employees from both organizations are invited and encouraged to attend. Read more
  • Explore evidence-based teaching practices for fostering inclusion, belonging, and achievement: The Center for Teaching, Learning & Mentoring is offering professional development opportunities for faculty, instructors, and graduate assistants. Flexible formats are available. Register now for Teaching at UW: Foundations and Enhancing Online Education.
  • AAMC publishes medical education competencies for diversity, equity, and inclusion: These cross-continuum competencies help educators design or adapt curricula and aids educators and learners in their individual professional development and diversity, equity, and inclusion journeys. In August, AAMC will host two forums to discuss these medical education competencies. Read more
  • SMPH diversity, equity, and inclusion web-based modules now available: 22 modules developed by the Office of Diversity and Equity Transformation are open for self-enrollment on Canvas. The learning modules cover antiracism, equity tools, and bias in healthcare. Enroll on Canvas and click “Go to the Course” to access the modules
  • “Badge backer” card provides tips for preventing and responding to microaggressions: Developed by the Office of Diversity and Equity Transformation, this resource is a printed, foldable card that can fit right into your ID badge holder. The card includes key response strategies to interrupt microaggressions, discrimination, and bigotry to make it clear that we value and stand behind our learners, staff, and faculty. Request badge backers using this form
  • How can I help make the university more inclusive to our community members with disabilities? A new campus website called Accessibility @ UW–Madison provides a central location for campus accessibility answers. Read more
  • Office of Diversity and Equity Transformation launches Employee Resource Groups (ERGs) at SMPH: ERGs are voluntary, employee-led groups that foster a diverse, inclusive workplace aligned with organizational mission, values, goals, business practices, and objectives. ERGs do this by focusing on the experience and perspectives of people of a particular race, ethnic or cultural background, gender, gender identity, religion, age cohort, sexual orientation, history of disabilities, military services, or similar parameters. This program, which has been operating successfully at UW Health for two years, is now open to SMPH employees. Learn more