In the Know Quick Links – Week of March 7, 2022

For everyone    For researchers    For medical educators and clinicians

Anti-racism and/or diversity, equity and inclusion

Resources for everyone

COVID-19 operational updates:

  • Mask updates in SMPH: Starting March 12, masks will not be required in most campus spaces, including many in SMPH. However, masks will still be required in some areas of the Wisconsin Institutes for Medical Research (WIMR), such as its entrance, central elevators, basement, and patient imaging areas, due to patient care occurring in these spaces. Masks will also still be required inside the Clinical Teaching and Assessment Center on the third floor of the Health Sciences Learning Center (HSLC) to enable clinical simulation learning scenarios for health professions students. Pay attention to signage to know if a mask is still required in a specific area. See this map’s highlighted areas to know where to wear a mask in WIMR and HSLC.
    • Be respectful of individual choices about mask wearing. As a school of medicine and public health, we join the Chancellor in encouraging those who want to continue to wear masks beyond March 12 to do so.
    • See this latest Q&A from campus on the upcoming mask policy changes.
    • When you work or learn in a health care setting, you must follow the requirements of that health system. When in UW Health facilities, the VA Medical Center, or engaged in patient care or clinical learning in our statewide campus locations, follow the requirements in that setting. See this mask guidance update sent to UW Health employees on March 4.
    • Questions about mask use in SMPH can be directed to smphcovid19@med.wisc.edu.
  • As 2022 and the spring semester continues, please stay tuned to campus messages and the UW–Madison COVID-19 website for the latest information. Refer to covidresponse.wisc.edu for campus announcements and details on testing and vaccine/booster appointments, operational guidance, and FAQs. Read more
  • Update to SMPH meeting recommendations: Based on current and trending COVID-19 case data on campus and in the community, the SMPH recommendation encouraging virtual rather than in-person meetings will not be extended beyond February 15.
  • Workspace personal protective equipment (PPE): Order items like face masks, hand sanitizer, disinfecting wipes, mask fitters, or face shields from the MDS warehouse through ShopUW+ (available at no cost to campus units until existing inventory is distributed). Contact your department fiscal specialist for help. For questions on accessing ShopUW+, contact your department fiscal representative or the Dean’s Office transaction team.
  • A cart with PPE is in the HSLC atrium near room 1335 (see photo). Employees are welcome to take supplies for their unit. Hand sanitizer dispensers are present in all common areas and building entrances.
  • UW Health COVID-19 requirements, announcements, and alerts for employees and affiliate individuals are available on U-Connect (requires UW Health login or VPN to access). Read more

Non-COVID policy, procedure, guidance, and operational news:

  • UW Health: New dedicated staff entry at University Hospital opens April 15: Supply chain challenges have continued to delay progress of the work and are impacting the project schedule and scheduled opening of the new dedicated staff entry at the front of University Hospital. The revised date for opening of the new dedicated staff entry is April 15, 2022. Read more
    • Staff entry from Lot 75 is currently limited and may require use of stairs. A video and directions on alternative employee entry points are available on U-Connect (requires UW Health login or VPN). SMPH employees who cannot use stairs should request a “fast pass” badge backer by filling out a UW Health accommodation form available on U-Connect. Contact the UW Health HR Service Center at (608) 263-6500 with questions.
  • UW Health cybersecurity update for Citrix users: Starting in late January and into February, multi-factor authentication (MFA) will be required for UW Health Citrix users from additional locations outside the UW Health network, including SMPH and all of the UW–Madison campus. Read more
  • All SMPH employees are required to get their flu shot or fill out an appropriate waiver each year (the deadline was Dec. 6 – submit your information now if you haven’t already). Read more

Gathering, giving, and connecting:

  • Mark your calendar for upcoming events:
    • The SMPH community can celebrate medical students by virtually attending Match Day on March 18 at 10 a.m. A Zoom link will be available soon. Read more
    • A new event series for investigators, researchers, and learners: On April 22 from 3-5 p.m., SMPH Collaborate invites individuals from across campus involved in research to foster connections through the sharing of research discoveries and building of community. The event will feature research presentations and a social hour. Read more
    • Save the new date for the Spring Faculty/Staff Meeting on Wednesday, April 27: The meeting will be hybrid, with an in-person component and reception in the Health Sciences Learning Center, as well as a virtual option. Stay tuned for a detailed agenda. Read more
    • The annual SMPH/UW Health Diversity Summit will take place in fall 2022 this year, rather than spring. There are four other upcoming events this semester that center on the importance of diversity, equity, and inclusion.
      • Look out for more information soon on the third installment of the Native American Center for Health Profession’s Distinguished Lecture Series in April. 
      • On April 6 at 12:15 p.m., John Meurer, MD, MBA, will give a public talk as part of the Department of Family Medicine and Community Health’s Forum series. His talk is titled “Early childhood development: value of education, improvement in screening, and advocacy for policy investments.” Meurer is the school’s 2022 Alpha Omega Alpha (AOA) visiting professor, and will also speak to this year’s AOA inductees. Read more 
      • The 13th annual Bioethics Symposium will occur on April 7 from 1-5:30 p.m. with in-person and virtual options. This year’s theme is “Valuing Health, Addressing Inequality: A Symposium in Honor of Longtime UW–Madison Bioethicist Dan Hausman.” Read more
      • The next installment of the Hot Topics in Public Health Symposium on April 21 from 5:30-7 p.m. will feature activist Judith Heumann for a virtual talk titled “A Conversation on Disability Rights.” Details to follow.
  • The results from the SMPH Community Pulse survey are slowly being released. Continue checking this page as more are announced and shared with the SMPH community. The results will help chart future workplace climate improvement and diversity, equity, and inclusion efforts in the school.
  • The Wisconsin Alzheimer’s Disease Research Center is hosting its annual Alzheimer’s Disease & Related Dementias Research Day on Tuesday, April 5 from noon-5 p.m. Designed to encourage collaboration and promote scientific thought among faculty, students and researchers from a wide range of disciplines across the UW–Madison campus, the event is free but registration is encouraged. Learn more
  • Newest issue of Quarterly online: When COVID-19 cases began to emerge in Wisconsin in early 2020, the Survey of the Health of Wisconsin (SHOW) embraced the opportunity to collect valuable statewide data to assist the university and state in the face of the growing pandemic–an effort featured in the cover story in the latest issue of Quarterly. The issue also includes a look at the UW Undiagnosed Genetic Disease Program and its clinic, launched last July by the Center for Human Genomics and Precision Medicine; and a profile on the Department of Medical Physics, celebrating 40 years of technology development, clinical care and education. Read more
  • There’s still time to support Partners in Giving: While many are familiar with the annual focused campaign in the fall, some might not be aware that contributions are accepted year-round. Donations through May 14 count toward the 2021-2022 campaign year totals. Give today

Leadership searches:

  • SMPH invites applications and nominations for the position of Chief Financial Officer. Please share the position information with qualified candidates in your professional network and/or send their names in for nomination. Read more
  • SMPH invites applications and nominations for the position of chair of the Department of Pediatrics. Please share the position information with qualified candidates in your professional network and/or send their names in for nomination. Read more

Resources for researchers

  • Reminder for clinical research personnel: Schedule access for research coordinators will be retired and replaced with reporting workbench on April 1. These changes are being made to ensure UW Health maintains compliance with HIPAA rules around access to protected health information for research participants. Currently, reporting workbench and schedule access are both operational, but teams are encouraged to utilize the reporting workbench during this period to become familiar with their functionality and to assist with identifying any technical issues that may impact the reports. Q&A sessions for teams will be held from 1-2 p.m. on March 10, 17, 24 and 31. Learn more and email questions to the UW Health Link research specialists
  • Principal investigators, clinical providers, and scientists interested in clinical trials are invited to attend the next Clinical Trials Community of Practice meeting on Wednesday, April 20, from 12-1 p.m. Jomol Mathew, PhD, associate dean of informatics and information technology and chief of biomedical informatics, will present on the UW Data Commons and data ecosystem, including how to leverage the electronic medical record (EMR) for recruitment. Read more and get the virtual meeting link
  • Graduate student and postdoctoral researchers can present at UW–Madison Day at the Capitol: Save the date for April 27 for this year’s UW–Madison Day at the Capitol. The event highlights the amazing faculty, students, alumni, and athletics at UW–Madison. Graduate students can apply to be part of the Graduate Research Showcase, which features outstanding graduate and postdoctoral researchers from UW–Madison. Read more
  • New recommended training for those working in laboratory environments: A new training from UW Environment, Health & Safety specifically for SMPH can help orient or refresh lab members on how we approach safety on our campus and school regarding facilities, operations, and personnel. The training is recommended for anyone working in a lab environment, including research staff, postdocs, graduate students, and undergraduates. Find the training here 
  • Call for nominations: The UW–Madison Postdoctoral Association is soliciting nominations for both the 2022 UW–Madison Postdoc Excellence Awards and the 2022 UW–Madison Distinguished Faculty Postdoc Mentoring Award. Applications must be submitted electronically by 5 p.m. on Friday, April 1. Learn more
  • In-person high school student summer research: Beginning June 15, 2022, high school students may engage in in-person research internships or summer research projects involving SMPH investigators or investigators from other schools and colleges who are working in facilities managed by SMPH. The school will continue to monitor data and projections on COVID-19 cases on campus and in the community and announce changes if necessary.
  • SMPH Collaborate on April 22: All individuals from across campus involved in research — including undergraduates, graduate students, postdocs, research staff, and faculty — are invited to attend SMPH Collaborate, a new event series from the SMPH Office of Basic Research, Biotechnology, and Graduate Studies. The first installment will be held on Friday, April 22 from 3-5 p.m. in HSLC 1306. Read more
  • “Write Winning NIH Grant Proposals”: This seminar, being held online April 7 and 8 from 9 a.m. to 12:30 p.m., is open to professors, scientists, research administrators, fellows, students, or others across the UW-Madison campus interested in NIH proposal submission. Sponsored by the Department of Medicine’s Office of Research Services, there is no charge to members of that department. Others will be assessed a $320 fee to cover costs. Read more and register
  • National group to focus on well-being of graduate students and postdoctoral scholars in the sciences: The National Academies of Sciences, Engineering and Medicine has announced the formation of a new Roundtable on Mentorship, Well-being, and Creativity in Scientific Research. The three-year initiative will convene national leaders to explore the levers, drivers, and disruptors in mentorship, in scientific research, and where actions can have the greatest positive impact, particularly on the well-being of graduate students and postdoctoral scholars. Read more. To  receive information on the Roundtable’s activities and publications, sign up for its mailing list.
  • Looking for insights on inclusive language? Read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Principal Investigators: The SMPH Office of Research is your information source for funding opportunities. Bookmark these links:

Resources for medical educators and clinicians

  • The Wisconsin Medical Journal (WMJ) published five new papers online this week, including research by SMPH faculty and learners that examines genetic providers’ perspectives on the utility and effectiveness of telehealth in response to the COVID-19 pandemic. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin. Read more and subscribe here
  • The Wisconsin Medical Journal (WMJ) is seeking candidates (MD, DO or clinically oriented PhD) to serve as a deputy editor: The WMJ is an indexed, peer-reviewed journal published through a collaboration between the Medical College of Wisconsin and the University of Wisconsin School of Medicine and Public Health. Previous experience as an associate or deputy editor is preferred, as is prior editorial board and reviewer experience. Visit the WMJ website to learn more about qualifications and the application process. Apply by March 15.
  • Celebrate medical students by virtually attending Match Day on March 18 at 10 a.m. A Zoom link will be available soon. Read more
  • The Kern National Network is launching a new discussion series that will examine external influences shaping and driving the vitality of health care learners, professionals, and broader society over the next decade. The second of four live virtual sessions, “Flourishing in the Community,” is April 26 at 4 p.m.  Learn more and register
  • UW System COVID-19 student health care worker initiative: Instructors and mentors, please share information with students about a new incentive for UW students with nursing skills and other health backgrounds to work on the front lines of Wisconsin’s fight against the COVID-19 pandemic. About 1,000 students meeting specific criteria will be eligible for a $500 tuition incentive for working in hospitals and other health care settings. Read more
  • Resource for instructors and advisors: University Health Services has issued the Healthy Academics Toolkit focused on how to support student health and well-being. Read more and access the toolkit
  • Looking for insights on inclusive language? Be sure to read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Clinic focuses on diagnosing rare genetic disorders: The UW Undiagnosed Genetic Disease Clinic and Research Program aims to improve the health and well-being of individuals with undiagnosed genetic disorders. Clinicians may refer patients using this form.
  • Renewing Your WI Medical License? Need a transcript of your continuing education credits? Access CME / CE transcripts: Log in to your ICEP Learner Profile (https://ce.icep.wisc.edu), click “My account”, and then “My Activities” to download a full listing of your credits earned since 2018. For help, view ICEP’s FAQ page for more information or contact the ICEP helpdesk at help@icep.wisc.edu. If you are looking for a record of an activity that took place before Jan. 1, 2018, or you are requesting a transcript for RSS sessions (Grand Rounds, Case Conference, Journal Club, etc.) that took place before June 30, 2018, complete the CE Credit Reprint Request Form.
  • Faculty physicians: fulfill maintenance of certification (MOC) requirements. Earn MOC Part 4 credit for quality improvement work. Get started today by responding to this intake form, and direct questions to Cathy Means. The following courses are approved for MOC part 2 credit:

Resources and Upcoming Events:
Anti-Racism and/or Diversity, Equity and Inclusion

  • The annual SMPH/UW Health Diversity Summit will take place in fall 2022 this year, rather than spring. There are four other upcoming events this semester that center on the importance of diversity, equity, and inclusion.
    • Look out for more information soon on the third installment of the Native American Center for Health Profession’s Distinguished Lecture Series in April. 
    • On April 6 at 12:15 p.m., John Meurer, MD, MBA, will give a public talk as part of the Department of Family Medicine and Community Health’s Forum series. His talk is titled “Early childhood development: value of education, improvement in screening, and advocacy for policy investments.” Meurer is the school’s 2022 Alpha Omega Alpha (AOA) visiting professor, and will also speak to this year’s AOA inductees. Read more 
    • The 13th annual Bioethics Symposium will occur on April 7 from 1-5:30 p.m. with in-person and virtual options. This year’s theme is “Valuing Health, Addressing Inequality: A Symposium in Honor of Longtime UW–Madison Bioethicist Dan Hausman.” Read more
    • The next installment of the Hot Topics in Public Health Symposium on April 21 from 5:30-7 p.m. will feature activist Judith Heumann for a virtual talk titled “A Conversation on Disability Rights.” Details to follow.
  • The 2022 Global Health Symposium, “Making Connections: Health, Climate & Equity,” will be April 19 in the Health Sciences Learning Center. The evening includes a keynote speaker, a panel of UW experts, and a poster session. Faculty, staff, students, clinicians, and community partners from all disciplines are invited to submit poster abstracts of their work. Abstracts are due March 9. Learn more 
  • Serving on a faculty search committee this Spring? If so, you are encouraged to participate in “Searching for Excellence and Diversity: A Workshop for for Faculty Search Committees in SMPH, Nursing, Pharmacy, and Vet Med.” The workshop will be presented April 18 from 1 to 4 p.m. by the Office for Faculty Affairs and Development and WISELI (Women in Science and Engineering Leadership Institute). It is intended for faculty search committee chairs and members, department chairs and administrators assisting faculty search committees. Registration is required. Learn more
  • Inclusion of learners with disabilities: In a commentary published in Academic Medicine, Dean Robert N. Golden, MD and Senior Associate Dean of Academic Affairs Elizabeth Petty, MD urge medical schools to provide inclusive education for learners with physical and sensory disabilities. Read more
  • Looking for insights on inclusive language? Read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Gender-neutral greeting options: This article from HuffPost shares ideas to use as an alternative to “Hey, guys” when greeting a group of colleagues in the workplace. They include “Hey, team” and “Hey, everyone.” Read more
  • New resources added to the Racial Equity Tools collection: Racial Equity Tools is a website designed to support individuals and groups working to achieve racial equity. It offers resources, research, tips, curricula, and ideas for people who want to increase their understanding and to aid those working for racial justice in systems, organizations, communities, and society at large. In December, 71 new tools were added to a collection that now includes over 3,200+ resources and 98 “bookcases” (category pages). Search the collection and see the expanded RET Glossary.
  • Treaties: How we come to be where we are: View the recording of an event with Ho-Chunk Nation’s leading legal experts about treaties and how our ongoing nation-to-nation agreements with the Ho-Chunk Nation are fundamental to daily life here at Teejop (day-JOPE), the place currently known as Madison, Wisconsin. Watch the video and read more
  • Continuing education credit is available for four papers published in a special issue of the Wisconsin Medical Journal focused on the impact of race and racism on health. No-cost credit is available through the UW-Madison Interprofessional Continuing Education Partnership (ICEP). Look for articles that display a blue “CE” button at wmjonline.org, and to register, click on the “earn continuing education credit” links or visit the ICEP website. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin.