In the Know Quick Links – Week of November 8, 2021

Resources for everyone

COVID-19 operational updates: 
  • University Health Services (UHS) is offering COVID-19 booster shots for eligible employees and students. Read more and sign up for an appointment through the MyUHS app or the MyUHS web portal.
  • Reminder: Employees and students who have not shared proof of COVID-19 vaccination with UHS are required to test weekly on campus. Those who are required to test weekly but fail to do so will be held accountable. Affected students and employees have received email messages with details. Read more
    • Testing is by appointment through the MyUHS app or the MyUHS web portal. You can also make a vaccination appointment through myUHS.
    • Test site information is available on the university’s Covid-19 response website.
    • If you are vaccinated and have not shared your record with UHS, do so now.
    • Test site schedule changes: Starting Friday, Nov. 12, the Union South testing site will close at 12:30 p.m. No testing will be available after that time on Fridays. The change is being made in response to reduced demand for testing. Additionally, testing sites will close at 12:30 p.m. on Wednesday, Nov. 24 and remain closed for the rest of the week due to the Thanksgiving holiday. Read more
  • All students, employees and visitors to the UW–Madison campus are required to wear masks when inside campus buildings, including SMPH facilities. The Chancellor’s order has been extended through Nov. 26, 2021. Read the initial announcement in August for employees and students. FAQs relating to face coverings have been released.
  • UW Health requires universal masking requirement in all facilities. Read more on U-Connect (requires UW Health login or VPN to view)
  • UW Health is requiring COVID-19 vaccination for all staff, faculty, students, volunteers and other affiliate individuals. Read the news release and information including key deadlines for UW Health employees on U-Connect (requires UW Health login or VPN to view). As of Oct. 4, nearly the entire workforce of UW Health has complied.
  • Ordering Personal protective equipment (PPE) for your workspace: To order items like face masks, hand sanitizer, disinfecting wipes, mask fitters, or face shields, request them from the MDS warehouse through ShopUW+ (available at no cost to campus units until the current inventory is exhausted). Contact your department fiscal specialist for help with placing orders. For questions on accessing the ShopUW+ system, contact your department fiscal representative or reach out to the Dean’s Office transaction team.
  • A cart with masks and disinfecting wipes is in the HSLC atrium near room 1335 (see photo). Employees are welcome to take supplies for their unit. The cart will be re-stocked regularly. Hand sanitizer dispensers are present in all common areas and building entrances.
Non-COVID topics for all personnel:
  • University Health Services is offering flu shots to all students and employees. All SMPH employees are required to get their flu shot or fill out an appropriate waiver each year (deadline: Dec. 6). Read more and schedule your appointment here
  • Learn about SMPH guidelines on advocacy, political campaign activity and lobbying at our public institution in an overview article for faculty, staff and learners. The article provides definitions for these terms and explains how state laws regulate employee involvement in several such activities. Read more
  • Campus travel policy updated: UW-Madison employees, graduate students, and undergraduates traveling for in-person business, research or instructional field activities no longer need an approved extension form for international travel. Learn more
  • Discuss important societal topics with your peers at an Ebling Library and Building Community Book Club. Upcoming: Hidden Valley Road: Inside the Mind of an American Family on Friday, Dec. 10. Register today
  • Every dollar counts and no gift is too small: It is the perfect time to consider the Partners in Giving campaign. Under the theme “Make an Impact,” the campaign joins together state, UW–Madison, and UW Health employees to support hundreds of local, state, national and international organizations. Give today
  • See a recording of the Fall Faculty/Staff Meeting, which was held on Oct. 11. Watch the recording
  • Are you working a hybrid schedule but paying for full-time parking? You may be able to save money by switching to a flex permit and/or a multi-day pass. Learn more and email the Health Sciences parking desk for information or assistance switching your permits.
  • The SMPH Office of Global Health and the UW–Madison Global Health Institute invite you to support Afghan individuals and families who are currently being housed at Fort McCoy. To aid with sorting through information about how to help, the units have summarized recommendations in order to make it as simple as possible to contribute in whatever way is best for you. Learn more
  • Title and Total Compensation:
    • The TTC Salary Structure was published on Nov. 1. Every job title in the UW System now corresponds to a specific salary grade. This is similar to how the legacy titles and compensation grades functioned; however the new job library and salary structure are based on recent market-informed title and compensation data, whereas the legacy framework had been in place for approximately 30 years.
    • TTC was implemented throughout the UW System on Nov. 7.
  • The UW–Madison Remote Work Policy is in effect. If your role is within scope of the policy, you must have an approved remote work agreement in order to work offsite. If you do not, you must be working on site.
  • Current issue of Quarterly online: Read more
  • Photo essays: Photographers from Media Solutions recently captured images of some spaces and places on west campus:
    • See scientists at work in a laboratory at Wisconsin Institute for Medical Research. View the images
    • View the quiet bustle of students studying at Ebling Library. View the images
    • Check out a gallery showing life in and around the Health Sciences Learning Center and Wisconsin Institute for Medical Research. View the images
    • See some of our school’s facilities aglow during the “golden hour” of sunset. View the images
  • The UW–Madison Office of Human Resources has released resources about remote and hybrid work including FAQs, courses and toolkits on managing hybrid teams, information on remote work technology, and more. Access their page
  • Important UW Health construction update: Impacts to University Hospital front entrances and travel routes from August-December 2021. Employees and providers should avoid the main drive and both the Clinics and Hospital entrances at University Hospital during construction. Clinics entrance will be closed August 16 to Dec. 31, 2021. Staff entry from Parking Lot 75 will be limited and may require use of stairs. A video and directions on alternative employee entry points are available on U-Connect (requires UW Health login or VPN to access). SMPH employees who cannot use stairs should request a “fast pass” badge backer by filling out a UW Health accommodation form available on U-Connect. Contact the UW Health HR Service Center at (608) 263-6500 with questions about the fast pass request process.
  • Candidate visits for the position of chair of the BerbeeWalsh Department of Emergency Medicine: Academic and town hall presentations by candidates are occcurring between Nov. 4 and Dec. 9. See details here. Recordings of talks will also be available at that page. The password to access video recordings is EmergencyMedicine2021.
  • SMPH invites applications and nominations for the position of chair of the Department of Pathology and Laboratory Medicine. Please share the position information with qualified candidates in your professional network and/or send their names in for nomination. Read more
  • Candidate visits for the Chair of the Department of Obstetrics and Gynecology position have occurred. See details here.

Resources for researchers

  • For clinical researchers:
    • The Professional Research Education Program (PREP) invites you to participate in a new course Tuesday, Nov. 16 at 1 p.m. to learn more about inclusive practices when working with LGBTQ+ research participants. Attendees will hear about practice best practices in crafting clinical environments, recruiting, and receiving feedback from queer and trans participants across social identities. This session is best-suited for attendees with a working knowledge of the basics of LGBTQ+ identity and the barriers these clients face in a health care setting. Register via Zoom
    • The Florence Electronic Regulatory System (eBinders) is on track for campus clinical researchers to use soon. Attend an informational session on Friday, Nov. 12 at 10 a.m. to learn more. Register here
    • Chief Clinical Research Officer Betsy Nugent shares, “The OnCore Integration Project is underway at our institution. The first step has been to create a single team to support OnCore users across SMPH with a new portal for requests. Please reach out to this team using their new portal starting immediately.” Access the Biomedical Informatics Systems Support Portal
  • The second round of the Research Forward initiative is now accepting proposals: A cover sheet with a 300-word abstract is due Dec. 6, and the complete proposal is due Jan. 24, 2022. The Research Forward competition from the Office of the Vice Chancellor for Research and Graduate Education funds projects that have the potential to fundamentally transform a field of study, as well as projects that require significant development prior to the submission of applications for external funding. Read more
  • Nominations are now being accepted for the 2021-22 H.I. Romnes Faculty Fellowships, Kellett Mid-Career Award, Vilas Associates Competition, and WARF Named Professorship. This year, seven faculty members from our school received fellowship awards – the highest number in the past decade. Submit a nomination Deadline: Feb. 4, 2022.
  • Gearing up for talks and presentations this semester? Looking for insights on inclusive language? Read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Office of Faculty Affairs and Development news:
    • New resource webpage: Faculty Award Opportunities. The page contains a downloadable chart and award opportunities categorized by career stage. See the page
    • The newest issue of Faculty Central, the e-newsletter from the Office of Faculty Affairs and Development, features a recap of the 2021 New Faculty Orientation, a new Faculty Awards Opportunities page, info on Pathways to Promotion Workshops, and more. Read the newsletter and subscribe
    • Available: Promotions Oversight Committee Guide and the SMPH Mentoring Guide. The Promotions Oversight Committee Guide provides clarity about the process of promotion from assistant to associate professor on the CHS and Tenure tracks. The Mentoring Guide gives an overview of mentoring functions and structures to support faculty development.
    • 2021-2022 Pathways to Promotion workshops: 
      • Pathways to Promotion Tenure, Tuesday, Feb. 8, 2022, 4:30-6:30 p.m. (location TBD). In-depth examination of the UW Madison promotion and tenure process from the perspective of UW–Madison and SMPH. Learn more and register
      • Pathways to Promotion 101 for CHS/CT track faculty, Monday, March 7, 2022, 1-5 p.m. (Virtual; in-person option TBD). Recommended for CHS and CT track faculty in their first few years at SMPH. Tailored to those who would like an introduction to promotion processes or have never attended a Pathways to Promotion seminar. Learn more and register
  • Principal Investigators: The SMPH Office of Research is your information source for funding opportunities. Bookmark these links:

Resources for medical educators and clinicians

  • All are invited to “Break Free from Incontinence and Pelvic Floor Disorders,” a free, virtual community talk hosted by the Department of Obstetrics and Gynecology on Nov. 18. Physicians in the Departments of Ob-Gyn, Surgery, and Urology will answer common questions about bladder and bowel leakage and pelvic organ prolapse. The event will also feature issue-focused breakout discussions on pelvic organ prolapse, stress urinary incontinence, accidental bowel leakage, overactive bladder, pelvic floor physical therapy, and more. Learn more and register
  • New resource for instructors and advisors: University Health Services has published an article about the Healthy Academics Toolkit, a resource about supporting students health and well-being. Read more and access the toolkit
  • The latest quarterly issue of Wisconsin Medical Journal (WMJ) is now available online. The issue, which includes research and commentary published by SMPH faculty and learners, features a collection of papers on rural health, COVID-19, opioid overdose mortality rates and more. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin. Access the full issue here.
    • If you’d like to receive email updates when new content is posted online, sign up here
    • Continuing education is available: Look for articles that display a blue “CE” button at wmjonline.org, and to register, click on the “earn continuing education credit” links or visit the ICEP website.
    • The journal is continually seeking to expand its pool of highly qualified reviewers. Learn more and sign up
  • Nominations are now being accepted for the 2021-22 H.I. Romnes Faculty Fellowships, Kellett Mid-Career Award, Vilas Associates Competition, and WARF Named Professorship. This year, seven faculty members from our school received fellowship awards – the highest number in the past decade. Submit a nomination Deadline: Feb. 4, 2022
  • Gearing up for talks and presentations this semester? Looking for insights on inclusive language? Be sure to read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • The Office of the Provost has released a web resource about Fall 2021 instruction. It is intended for who have instructional duties, focusing on how campus COVID-19-related policies and guidelines impact instruction. Read more
  • Office of Faculty Affairs and Development news:
    • New resource webpage: Faculty Award Opportunities. The page contains a downloadable chart and award opportunities categorized by career stage. See the page
    • The newest issue of Faculty Central, the e-newsletter from the Office of Faculty Affairs and Development, features a recap of the 2021 New Faculty Orientation, a new Faculty Awards Opportunities page, info on Pathways to Promotion Workshops, and more. Read the newsletter and subscribe
    • Available: Promotions Oversight Committee Guide and the SMPH Mentoring Guide. The Promotions Oversight Committee Guide provides clarity about the process of promotion from assistant to associate professor on the CHS and Tenure tracks. The Mentoring Guide gives an overview of mentoring functions and structures to support faculty development.
    • 2021-2022 Pathways to Promotion workshops: 
      • Pathways to Promotion Tenure, Tuesday, Feb. 8, 2022, 4:30-6:30 p.m. (location TBD). In-depth examination of the UW Madison promotion and tenure process from the perspective of UW–Madison and SMPH. Learn more and register
      • Pathways to Promotion 101 for CHS/CT track faculty, Monday, March 7, 2022, 1-5 p.m. (Virtual; in-person option TBD). Recommended for CHS and CT track faculty in their first few years at SMPH. Tailored to those who would like an introduction to promotion processes or have never attended a Pathways to Promotion seminar. Learn more and register
  • Clinic focuses on diagnosing rare genetic disorders: The Center for Human Genomics and Precision Medicine has launched the UW Undiagnosed Genetic Disease Clinic and Research Program, which aims to improve the health and well-being of individuals with undiagnosed genetic disorders, particularly those who are suspected of living with a genetic disease who have remained undiagnosed despite an extensive clinical workup. Clinicians may refer patients using this form. The clinic is now seeing patients.
  • Renewing Your WI Medical License? Need a transcript of your continuing education credits? Access CME / CE transcripts: Log in to your ICEP Learner Profile (https://ce.icep.wisc.edu), click “My account”, and then “My Activities” to download a full listing of your credits earned since 2018. Having trouble? View ICEP’s FAQ page for more information or contact the ICEP helpdesk at help@icep.wisc.edu.If you are looking for a record of an activity that took place before Jan. 1, 2018, or you are requesting a transcript for RSS sessions (Grand Rounds, Case Conference, Journal Club, etc.) that took place before June 30, 2018, complete the CE Credit Reprint Request Form.
  • Faculty physicians: take action now to fulfill maintenance of certification (MOC) requirements by the end of the year. Earn MOC Part 4 credit for quality improvement work you’ve completed related to COVID-19 or other topics. Get started today by responding to this intake form, and direct questions to Cathy Means. The following courses are approved for MOC part 2 credit:

Resources and Upcoming Events: Anti-Racism and/or Diversity, Equity and Inclusion

  • The Professional Research Education Program (PREP) invites clinical research personnel to participate in a new course on Nov. 16 at 1 p.m. to learn more about inclusive practices when working with LGBTQ+ research participants. Attendees will hear about practice best practices in crafting clinical environments, recruiting, and receiving feedback from queer and trans participants across social identities. This session is best-suited for attendees with a working knowledge of the basics of LGBTQ+ identity and the barriers these clients face in a health care setting. Register via Zoom
  • New resources added to the Racial Equity Tools collection: Racial Equity Tools is a website designed to support individuals and groups working to achieve racial equity. It offers tools, research, tips, curricula, and ideas for people who want to increase their understanding and to help those working for racial justice at every level – in systems, organizations, communities, and the culture at large. This fall, 101 new tools were added to a collection that now includes over 3,200+ resources and 98 “bookcases” (category pages). Search the collection and see the expanded RET Glossary.
  • A Hot Topics in Public Health Symposium was held on Wednesday, Oct. 6. The event was titled “Immigrant Health: An Insider’s View” and a recording is available on the school’s YouTube channel. Read more
  • Meet the 2021 cohort of the Centennials Scholars and Clinicians Program, a community of diverse SMPH faculty from backgrounds underrepresented in science and medicine. Administered by the SMPH Office of Faculty Affairs and Development, the program initiated in 2009 to provide departments the resources to recruit and develop faculty from groups that experience health disparities in Wisconsin. Read more about the scholars and how to apply to the program 
  • Treaties: How we come to be where we are: View the recording of a Sept. 30 event with Ho-Chunk Nation’s leading legal experts about treaties and how our ongoing nation-to-nation agreements with the Ho-Chunk Nation are fundamental to daily life here at Teejop (day-JOPE), the place currently known as Madison, Wisconsin. Watch the video and read more
  • Leadership announcement – Associate Dean for Diversity and Equity Transformation: As of Oct. 11, Shiva Bidar-Sielaff, MA, CDM, UW Health Vice President for Diversity, Equity and Inclusion, has expanded the scope of her work to also become the inaugural Associate Dean for Diversity and Equity Transformation for SMPH. Her appointment establishes a multifunctional SMPH Office of Diversity and Equity Transformation that will be integrated with the existing UW Health Office of Diversity, Equity and Inclusion. Read more in a message from Dean Robert N. Golden, MD
  • The Fall 2021 Campus Climate Report has been released by the Division of Diversity, Equity & Educational Achievement (DDEEA). The report highlights notable efforts over the past year by the division, which serves the entire UW–Madison campus. Read more
  • The Native American Center for Health Professions has started an exciting podcast called Medicine Talkers. It will cover health topics from an Indigenous perspective. In the recently released second episode, listen to an overview about NACHP and meet team members from the center. Listen on Spotify
  • Continuing education credit is now available for four papers published in a special issue of the Wisconsin Medical Journal focused on the impact of race and racism on health. No-cost credit is available through the UW-Madison Interprofessional Continuing Education Partnership (ICEP). Look for articles that display a blue “CE” button at wmjonline.org, and to register, click on the “earn continuing education credit” links or visit the ICEP website. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin.