SMPH Intranet
For the School of Medicine and Public Health Community

In the Know Quick Links – Week of September 13, 2021

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Resources for everyone

COVID-19 operational updates: 
  • Reminder: Employees and students who have not shared proof of COVID-19 vaccination with UHS are required to test weekly on campus. Those who are required to test weekly but fail to do so will be held accountable. Affected students and employees have received email messages with details. Read more
  • All students, employees and visitors to the UW–Madison campus are required to wear masks when inside campus buildings, including SMPH facilities. Read the announcement for employees and students. FAQs relating to face coverings have been released.
  • UW Health requires universal masking requirement in all facilities, which was announced on August 2 and went into effect August 3. Read more on U-Connect (requires UW Health login or VPN to view)
  • UW Health is requiring COVID-19 vaccination for all staff, faculty, students, volunteers and other affiliate individuals. Read the news release and information including key deadlines for UW Health employees on U-Connect (requires UW Health login or VPN to view)
  • Ordering Personal protective equipment (PPE) for your workspace: If you need to order items such as face masks, hand sanitizer, disinfecting wipes, mask fitters, or face shields, they can be requested from the MDS warehouse through ShopUW+ at no cost to campus units until the current inventory is exhausted. Contact your department fiscal specialist for help with placing orders. For questions on accessing the ShopUW+ system, contact your department fiscal representative or reach out to the Dean’s Office transaction team.
  • A cart with masks and disinfecting wipes is in the HSLC atrium near room 1335 (see photo). Employees are welcome to take supplies for their unit. The cart will be re-stocked regularly. Hand sanitizer dispensers are present in all common areas and building entrances.
Non-COVID topics for all personnel:
  • University Health Services is offering flu shots to all students and employees. All SMPH employees are required to get their flu shot or fill out an appropriate waiver each year. Schedule your appointment here
  • Title and Total Compensation deadline: Sept. 10 was the deadline for HR Business Partners to upload new position descriptions for every staff member in SMPH, which must be based on TTC standard job descriptions. Read more TTC will be implemented throughout the UW System on Nov. 7, 2021. Employees will receive an official notification letter to confirm their new titles in October or early November.
  • The UW–Madison Remote Work Policy is now in effect. If your role is within scope of the policy, you must have an approved remote work agreement in order to work offsite. If you do not, you must be working on site.
  • Mark your calendar for Monday, October 11 for the Fall Faculty/Staff Meeting. The meeting will take place from 4:30-5:45 p.m. Attend in person in Health Sciences Learning Center room 1335 or virtually via Zoom. Get more information and submit a question
  • Applications for the Paster Family Foundation Innovation Award are due Sept. 30. The award recognizes a project, system improvement, or initiative that has made a difference in human health and/or the lives of patients and their families. Past recipients are Mary Ehlenbach, MD, and Mei Baker, MD. All faculty, staff and student employees of SMPH, UW Health and William S. Middleton Veterans Memorial Hospital are eligible. Learn more
  • Newest issue of Quarterly online: Read more
  • Faculty, staff, and students are invited to submit applications for the 2022 Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment grant competition. Proposals are encouraged for new outreach and public engagement activities that partner with community and off-campus organizations to extend and apply research, education, and practice-based knowledge to help solve problems and foster learning. Seed grants: up to $4,000. Project grants: up to $120,000. Deadline: Oct. 1. Apply
  • Photo essay: Photographers from Media Solutions recently captured images of some spaces and places on west campus
    • Check out a gallery showing life in and around the Health Sciences Learning Center and Wisconsin Institute for Medical Research. View the images
    • See some of our school’s facilities aglow during the “golden hour” of sunset. View the images
  • The UW–Madison Office of Human Resources has released resources about remote and hybrid work including FAQs, courses and toolkits on managing hybrid teams, information on remote work technology, and more. Access their page
  • Important UW Health construction update: Impacts to University Hospital front entrances and travel routes from August-December 2021. Employees and providers should avoid the main drive and both the Clinics and Hospital entrances at University Hospital during construction. Clinics entrance will be closed August 16 to December 31, 2021. Staff entry from Parking Lot 75 will be limited and may require use of stairs. A video and directions on alternative employee entry points are available on U-Connect (requires UW Health login or VPN to access). SMPH employees who cannot use stairs should request a “fast pass” badge backer by filling out a UW Health accommodation form available on U-Connect. Contact the UW Health HR Service Center at (608) 263-6500 with questions about the fast pass request process.
  • Payroll schedule and benefits deductions: All employees at UW–Madison are now on the same biweekly payroll schedule. Read more
  • SMPH invites applications and nominations for the position of chair of the BerbeeWalsh Department of Emergency Medicine. Please share the position information with qualified candidates in your professional network and/or send their names in for nomination. Read more about this search.
  • Candidate visits for the Chair of the Department of Obstetrics and Gynecology position have begun and will continue in August and September. See details here.
  • Visit the leadership search candidate page for details on candidate interviews for other searches. Visits have ended for the Chair of the Department of Medical Physics. Passwords to access recordings are “MedicalPhysics2021”.

Resources for researchers

  • Drug development funding opportunity — Submit a project proposal to WARF Therapeutics by Oct. 8: This program invests in the development of drug-like molecules using industry-centric drug discovery resources and approaches led by a team of preclinical drug discovery experts – a “bench to bedside” approach. Learn more and submit
  • Research activities delayed or negatively affected by the COVID-19 pandemic are eligible to apply for a second round of the Pandemic-Affected Research Continuation Initiative (PARCI). Apply by Sept. 30. Read more
  • Gearing up for talks and presentations this semester? Looking for insights on inclusive language? Read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Applications for the Paster Family Foundation Innovation Award are due Sept. 30. The award recognizes a project, system improvement, or initiative that has made a difference in human health and/or the lives of patients and their families. Past recipients are Mary Ehlenbach, MD, and Mei Baker, MD. All faculty, staff and student employees of SMPH, UW Health and William S. Middleton Veterans Memorial Hospital are eligible. Learn more
  • Varsity Venture, a capital venture studio, invites those with innovative software startup ideas to submit your idea by Oct. 11. Varsity Venture Studio is a collaboration between UW–Madison, the Wisconsin Alumni Research Foundation, and High Alpha Innovation designed to turn ideas into companies. Read more
  • For clinical researchers: Two-step billing review in Health Link went live on September 1. Read more Questions? Email crps@uwhealth.org
  • “Ready, $et, Sustain: Balancing Cost and Value Using Practical Implementation Methods”: Registration is now open for the 2021 Dissemination and Implementation Short Course, being held virtually October 20-21 and hosted by the Dissemination and Implementation Launchpad, an Institute for Clinical and Translational Research (ICTR) Community-Academic Partnership. The free interactive program allows researchers and community stakeholders to explore the fields of dissemination and implementation sciences with national and local experts. Learn more and register
  • The latest issue of Faculty Central, the newsletter from the Office of Faculty Affairs and Development, is available. Read the newsletter and sign up to receive future issues.
  • The Office for Faculty Affairs and Development has released the Promotions Oversight Committee Guide and the SMPH Mentoring Guide. The Promotions Oversight Committee Guide provides clarity about the process of promotion from assistant to associate professor on the CHS and Tenure tracks. The Mentoring Guide gives an overview of mentoring functions and structures to support faculty development.
  • The Office for Faculty Affairs is offering 2021-2022 Pathways to Promotion workshops. These workshops may be attended multiple times. Contact ofad@med.wisc.edu with questions.
    • Pathways to Promotion 102 for CHS and CT track faculty, Monday, Oct. 18, 2021, 1-5 p.m. (virtual). For CHS and CT track faculty who expect to go up for promotion within the next year or two. Mentors are also welcome. Learn more and register
    • Pathways to Promotion Tenure, Tuesday, Feb. 8, 2022, 4:30-6:30 p.m. (location TBD). In-depth examination of the UW Madison promotion and tenure process from the perspective of UW–Madison and SMPH. Learn more and register
    • Pathways to Promotion 101 for CHS/CT track faculty, Monday, March 7, 2022, 1-5 p.m. (Virtual; in-person option TBD). Recommended for CHS and CT track faculty in their first few years at SMPH. Tailored to those who would like an introduction to promotion processes or have never attended a Pathways to Promotion seminar. Learn more and register
  • Principal Investigators: The SMPH Office of Research is your information source for funding opportunities. Bookmark these links:

Resources for medical educators and clinicians

  • SMPH trainees, faculty and staff are invited to four keynote presentations for the Fundamentals of Global Health Graduate Medical Education course. Read more about the following keynotes:
    • “21st Century Global Disease Burden: The Role of Anesthesia and Surgery,” Monday, Sept. 20, noon – 1 p.m., HSLC 1335 and virtual
    • “UW, Uganda & Beyond: Clinical & Career Journey,” Tuesday, Sept. 21, 8 – 9 a.m. (virtual)
    • “The Treatment of Kids on the Border: A Rapidly Changing Reality,” Wednesday, Sept. 22, 12:15-1:15 p.m. (virtual) and Thursday, Sept. 30, 7:30-8:30 a.m. (virtual)
    • “Expanding Global Access to Women’s Health Care,” Friday, Sept. 24, 8 – 9 a.m. (virtual)

  • Join the Clinical Simulation team for Virtual Simulation Days on Sept 23-24. The keynote topic on Sept. 24 will be “Using simulation to address structural racism and implicit bias.” Read more

  • Gearing up for talks and presentations this semester? Looking for insights on inclusive language? Be sure to read the SMPH Presenter’s Guide. Originally written by a group of medical students in fall 2019, it is reviewed annually, revised as needed, and has been endorsed by the Building Community Steering Committee. The Presenter’s Guide gives examples of how to talk about underrepresented identities in medicine. Read the guide
  • Apply for the Paster Family Foundation Innovation Award – deadline: Sept. 30. The award recognizes a project, system improvement, or initiative that has made a difference in human health and/or the lives of patients and their families. Past recipients are Mary Ehlenbach, MD, and Mei Baker, MD. All faculty, staff and student employees of SMPH, UW Health and William S. Middleton Veterans Memorial Hospital are eligible. Learn more
  • The Office of the Provost has released a new web resource about Fall 2021 instruction. It is intended for who have instructional duties, focusing on how campus COVID-19-related policies and guidelines impact instruction. Read more
  • The latest issue of Faculty Central, the newsletter from the Office of Faculty Affairs and Development, is available. Read the newsletter and sign up to receive future issues.
  • WMJ has published six new papers online ahead of print, including two by SMPH faculty and learners. The reports focus on transmission of SARS-CoV-2 involving school-aged children and opioid mortality trends in Wisconsin. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin. Read more and subscribe here
  • For eldercare providers: the Wisconsin Update in Geriatric Medicine will take place virtually September 21-24. Designed for providers who care for older adults, the conference features an in-depth, knowledge-based review and opportunities for live Q&A. Continuing education credit is available, and attendees can access sessions for 45 days after the event. Learn more and register, and follow the event on Twitter
  • Clinic focuses on diagnosing rare genetic disorders: The Center for Human Genomics and Precision Medicine has launched the UW Undiagnosed Genetic Disease Clinic and Research Program, which aims to improve the health and well-being of individuals with undiagnosed genetic disorders, particularly those who are suspected of living with a genetic disease who have remained undiagnosed despite an extensive clinical workup. Clinicians may refer patients using this form. The clinic is now seeing patients.
  • Renewing Your WI Medical License? Need a transcript of your continuing education credits? Access CME / CE transcripts: Log in to your ICEP Learner Profile (https://ce.icep.wisc.edu), click “My account”, and then “My Activities” to download a full listing of your credits earned since 2018. Having trouble? View ICEP’s FAQ page for more information or contact the ICEP helpdesk at help@icep.wisc.edu.If you are looking for a record of an activity that took place before Jan. 1, 2018, or you are requesting a transcript for RSS sessions (Grand Rounds, Case Conference, Journal Club, etc.) that took place before June 30, 2018, complete the CE Credit Reprint Request Form.
  • The Wisconsin Medical Journal (WMJ) is seeking to expand its pool of highly qualified reviewers. Volunteers are sought in all medical specialties. There is particular demand for reviewers with an interest in public health. Reviewers are invited to review manuscripts electronically and are asked to submit reviews within 3 weeks. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin. Learn more and sign up
  • The Office for Faculty Affairs and Development has released the Promotions Oversight Committee Guide and the SMPH Mentoring Guide. The Promotions Oversight Committee Guide provides clarity on the process of promotion from assistant to associate professor on the CHS and Tenure tracks. The Mentoring Guide gives an overview of mentoring functions and structures to support faculty development.
  • The Office for Faculty Affairs is offering 2021-2022 Pathways to Promotion workshops. These workshops may be attended multiple times. Contact ofad@med.wisc.edu with questions.
    • Pathways to Promotion 102 for CHS and CT track faculty, Monday, Oct. 18, 2021, 1-5 p.m. (virtual). For CHS and CT track faculty who expect to go up for promotion within the next year or two. Mentors are also welcome. Learn more and register
    • Pathways to Promotion Tenure, Tuesday, Feb. 8, 2022, 4:30-6:30 p.m. (Location TBD). In-depth examination of the UW Madison promotion and tenure process from the perspective of UW–Madison and SMPH. Learn more and register
    • Pathways to Promotion 101 for CHS/CT track faculty, Monday, March 7, 2022, 1-5 p.m. (Virtual; in-person option TBD). Recommended for CHS and CT track faculty in their first few years at SMPH. Tailored to those who would like an introduction to promotion processes or have never attended a Pathways to Promotion seminar. Learn more and register
  • Continuing education credit is available for original research papers published in Wisconsin Medical Journal. N0-cost credit is available through the UW-Madison Interprofessional Continuing Education Partnership (ICEP). Look for articles that display a blue “CE” button at wmjonline.org, and to register, click on the “earn continuing education credit” links or visit the ICEP website.
  • Faculty physicians: take action now to fulfill maintenance of certification (MOC) requirements by the end of the year. Earn MOC Part 4 credit for quality improvement work you’ve completed related to COVID-19 or other topics. Get started today by responding to this intake form, and direct questions to Cathy Means. The following courses are approved for MOC part 2 credit:

Resources and Upcoming Events: Anti-Racism and/or Diversity, Equity and Inclusion

  • Treaties: How we come to be where we are: On Wednesday, Sept. 29 at 6 p.m., join a live, virtual event to learn from the Ho-Chunk Nation’s leading legal experts about treaties and how our ongoing nation-to-nation agreements with the Ho-Chunk Nation are fundamental to daily life here at Teejop (day-JOPE), the place currently known as Madison, Wisconsin. Note the livestream link and read more
  • Latinx and Hispanic History Month is September 15 to October 15. Check out events happening across campus to celebrate and honor the culture, history, contributions, and excellence of Latinx and Hispanic communities under the theme “Amor y Salud.” Read more
  • The Madison, WI Institutes for the Healing of Racism, Inc. offers a 10-week series that aims to raise consciousness about the history and pathology of racism and help heal racism in individuals, communities, and institutions in Madison. Registration is open for the fall 2021 series, which begins Oct. 6 and will be held Wednesday evenings, 6:30-8:30 p.m. via Zoom. Learn more and register
  • Funding opportunity for community organizations: The UW Population Health Institute Mobilizing Action Toward Community Health (MATCH) announces a call for proposals for Just Recovery for Racial Equity Innovation funding. This funding will provide support for community partners that are working to mobilize communities towards mitigation and recovery from COVID-19, and those working to elevate communities. Award amounts are up to $5,000 for Mini-Grants and above $5,000 for Community Grants. Please help spread the word to eligible community organizations. Deadlines for each upcoming round of funding: Sept. 17, Oct. 1, and Oct. 15. Read more
  • Leadership announcement – Associate Dean for Diversity and Equity Transformation: Beginning Oct. 11, Shiva Bidar-Sielaff, MA, CDM, UW Health Vice President for Diversity, Equity and Inclusion, will expand the scope of her work to also become the inaugural Associate Dean for Diversity and Equity Transformation for SMPH. Her appointment establishes a multifunctional SMPH Office of Diversity and Equity Transformation that will be integrated with the existing UW Health Office of Diversity, Equity and Inclusion. Read more in a message from Dean Robert N. Golden, MD
  • The Fall 2021 Campus Climate Report has been released by the Division of Diversity, Equity & Educational Achievement (DDEEA). The report highlights notable efforts over the past year by the division, which serves the entire UW–Madison campus. Read more
  • This year’s Go Big Read selection is Transcendent Kingdom by Yaa Gyasi. Copies of the novel, which uses a fictional story to explore the issues of race, immigration, science, faith and family, are available at Ebling Library’s front service desk and join a book discussion at noon on Sept. 23. Register for the discussion
  • WISELI and the SMPH Office of Faculty Affairs and Development are offering “Searching for Excellence & Diversity: A Workshop for Faculty Search Committees” on several dates in September and October. The workshop aims to increase the excellence and diversity of applicant pools, reduce bias in applicant evaluation, improve interviewing processes, and create an increasingly diverse and excellent faculty body. All members of SMPH faculty search committees and staff who assist search committees are encouraged to attend. Registration is required. Learn more
  • The Native American Center for Health Professions has started an exciting podcast called Medicine Talkers. It will cover health topics from an Indigenous perspective. Listen to the trailer on Spotify
  • Outdoor recreation and time in nature can be a great way to promote health, and anti-racism in the outdoors an important issue. A virtual panel discussion on Sept. 30 from 11:30 a.m. to 1:00 p.m. organized by the Nelson Institute for Environmental Studies will focus on this topic, challenging concepts and ideas that marginalize people in nature and the outdoors. Read more
  • The UW Health Equity Leadership Institute (HELI) will be offered as virtual sessions between May and August. The first session was May 27 featuring three UW HELI alumni and their community partners discussing their work, its impact, and how the efforts of health equity scholars may have value in work you do and settings you operate in. A recording of that session is available. A second session on July 16 from 9-10:30 a.m. was titled “Thriving as an Early $tage Investigator: The Untold Do’s and Don’ts.” Stay tuned for a recording.
  • Lecture on structural racism in medicine: Ruth Shim, MD, MPH, Associate Dean of Diverse and Inclusive Education at the University of California–Davis, will deliver the Department of Psychiatry annual Greenfield Memorial Lecture on Oct. 20 at 5:30 to 6:30 p.m. at the Discovery Building, 330 N. Orchard St. The talk will focus on the topic of structural racism in medicine and in the field of psychiatry. Read more
  • A virtual Women’s Health and Health Equity Research Lecture & Symposium will be presented by the Department of Obstetrics and Gynecology on Oct. 14. Read more
  • The School of Medicine and Public Health has published two case studies through the Association of Academic Health Centers that highlight the school’s work in diversity, equity, and inclusion. The first case study is focused on the Native American Center for Health Professions (NACHP) and describes the center’s extremely successful strategies for recruiting and retaining American Indian and Alaska Native students.The second case study is focused on two pre-health/pre-medicine pathway programs: the Rural and Urban Scholars in Community Health (RUSCH) and the Health Professions Shadowing Program (HPSP).
  • Continuing education credit is now available for four papers published in a special issue of the Wisconsin Medical Journal focused on the impact of race and racism on health. No-cost credit is available through the UW-Madison Interprofessional Continuing Education Partnership (ICEP). Look for articles that display a blue “CE” button at wmjonline.org, and to register, click on the “earn continuing education credit” links or visit the ICEP website. WMJ is a peer-reviewed, indexed journal owned jointly by SMPH and the Medical College of Wisconsin.