Monday marks influenza vaccine and documentation deadline

The December 7 deadline for getting an influenza vaccination and submitting the proper documentation is on Monday.

Keep in mind that getting your influenza vaccine is not enough — you must also submit the proper documentation. If you received your vaccine at a UHS clinic, then your information is automatically reported and you do not need to submit documentation. However, if you receive your shot through any other avenue, you must tell us about it. Here are some examples of proper documentation that can be submitted to

  • Screenshot from your MyChart
  • WI Immunization Registry record
  • Walgreens receipt
  • Note from doctor

Jon Temte, MD, PhD, our very own Associate Dean for Public Health and Community Engagement, wants you to know why he gets his flu shot:

“Every October I engage in the annual ritual of receiving my influenza vaccine. It is not a fun disease and so easily prevented with a vaccine. I not only protect myself, but my family, friends, neighbors, colleagues, and patients. Just like COVID-19, I can spread influenza before I know I’m sick. With so much uncertainty in our lives right now, here’s a simple way to eliminate some of it — and reporting your vaccination properly lets us know our school community will remain safe and healthy. So, take a few minutes, roll up your sleeve, and take one for the community.”

This requirement is for all employees regardless of work location. If you have a valid medical, religious, or personal reason that prohibits you from receiving an influenza vaccination, you may submit an influenza vaccine medical waiver or influenza vaccine religious belief or personal conviction waiver. These need to be completed annually.

Dually-employed faculty who are additionally employed by UW Health can also attend a UW Health Clinic.

  • If you are dually-employed by UW Health and SMPH: Send your documentation to UW Health HR will share it with the SMPH HR compliance team for our records. (If you happen to send it to SMPH HR by mistake, we will in turn share it with UW Health.)
  • If you are singly employed by UW Health: Send your documentation to

Questions about the influenza vaccination requirement or the influenza vaccination clinics may be directed to:

Thank you for your cooperation in keeping our community safe and healthy.