Influenza Vaccination Requirement and Clinics

Dear SMPH Faculty, Staff, and Students:

Under the shared UW Health Influenza Vaccination policy, all SMPH faculty, staff, and students, including temporary and part-time, are required to receive an influenza vaccination annually. This requirement is for all employees regardless of work location. If you have a valid medical, religious, or personal reason that prohibits you from receiving an influenza vaccination, you may submit an influenza vaccine medical waiver or influenza vaccine religious belief or personal conviction waiver.

As an SMPH employee, you must provide proof of vaccination or have a completed waiver on file by Monday, December 7, 2020. Waivers do need to be re-filed annually — this is a change from previous years.

Proof of vaccination and waivers may be sent to:

  • Email:
  • Fax: (608) 262-9515
  • Mail: 750 Highland Avenue
    Health Sciences Learning Center
    Room 4150 – Attn: Flu
    Madison, WI 53705

SMPH is partnering with University Health Services to provide safe options for all employees to obtain their annual influenza vaccine. Please see this site for further information, but scheduled clinics are below.

Flu Shot Clinic Schedule

September 8, 9, 10
9 a.m. – 7 p.m.
Nicholas Recreation Center

September 16, 17, 18
9 a.m. – 7 p.m.
Nielsen Tennis Stadium

September 22, 23, 24
9 a.m. – 7 p.m.
Nicholas Recreation Center

September 30
9 a.m. – 7 p.m.
Nielsen Tennis Stadium

October 1, 2
9 a.m. – 7 p.m.
Nielsen Tennis Stadium

October 8, 9, 10
9 a.m. – 7 p.m.
Nicholas Recreation Center

Please note:

  • These clinics do not offer any services related to tuberculosis (TB). If you are required to fulfill a TB compliance requirement for your UW Health appointment, please look for communication from UW Health about resources for completing the requirement.
  • Dually-employed faculty who are additionally employed by UW Health can also attend a UW Health Clinic. More information about these are located on U-Connect.
  • If you are dually-employed by UW Health and SMPH: Send your documentation to UW Health HR will share it with the SMPH HR compliance team for our records. (If you happen to send it to SMPH HR by mistake, we will in turn share it with UW Health.)
  • If you are singly employed by UW Health: Send your documentation to
  • If you plan to have your insurance cover the cost of your vaccination, you must bring your health insurance card with you. Otherwise the cost is $25 without proof of insurance.
  • Please schedule appointments for these clinics and save time and complete your registration/consent form online first.
  • Wear a face covering to your appointment.

For more information about UW-Madison influenza vaccination clinics, refer to the UHS Flu Shots for UW Employees page. 

Questions about the influenza vaccination requirement or the influenza vaccination clinics may be directed to:

Thank you for your cooperation with this requirement!