SMPH HR Update: COVID-19 Furlough FAQs

Posted May 1, 2020 and updated June 1, 2020: The SMPH HR and Finance teams have fielded several questions relating to the Wednesday, April 29 announcement from Chancellor Blank about workforce actions, including furloughs, that are being taken at UW–Madison in response to the financial impact of the pandemic. Please continue to refer to the Office of Human Resources furlough website for up-to-date information. Send questions specific to your role or work unit to smphcovid19@med.wisc.edu. General questions may be sent to furlough@ohr.wisc.edu

Q: I am a part-time employee. How do I calculate the number of furlough days I will be required to take?

Updated — A: If you are a part-time employee, the amount of your furlough time is prorated by the percentage of your appointment (% FTE or full-time equivalency). This is calculated using a three-step process.

Step 1:  Determine the number of furlough days assigned to your annual pay rate, without adjusting for part-time.   See the table below for reference:

   Annual Pay Rate    12-Month Appt.      Furlough Days    9-Month Appt.      Furlough Days
     Less than $50,000    3    2
     $50,000 – $80,000    4    3
     $80,001-$150,000    5    4
     More than $150,000    6    5

Step 2:  Multiply the number of furlough days by the percentage of your appointment (% FTE). For example, if your appointment is 0.75 FTE, you would multiply the number of furlough days by 0.75.

Step 3:  Convert the number of prorated furlough days (from Step 2) to hours by multiplying the number of days by 8 and rounding to the nearest whole hour.

Example A

Employee A has an annual pay rate of $30,000 and 0.5 FTE. The number of furlough days assigned for $30,000 is 3 days. If 3 furlough days is multiplied by 0.5, the result is 1.5 furlough days (or 12 furlough hours).

  • Step 1:  $30,000 pay rate = 3 furlough days
  • Step 2:  3 furlough days x 0.5 = 1.5 furlough days
  • Step 3:  1.5 furlough days x 8 = 12 furlough hours

Example B

Employee B has an annual pay rate of $79,000 and 0.66 FTE. The number of furlough days assigned for $79,000 is 4 days. If 4 furlough days is multiplied by 0.66, the result is 2.64 furlough days (or 21 furlough hours).

  • Step 1:  $79,000 pay rate = 4 furlough days
  • Step 2:  4 furlough days x 0.66 = 2.64 furlough days
  • Step 3:  2.64 furlough days x 8 = 21 furlough hours (when rounded to the nearest whole hour)

Example C

Employee C has an annual pay rate of $110,000 and 0.1 FTE. The number of furlough days assigned for $110,000 is 5 days. If 5 furlough days is multiplied by 0.1, the result is 0.5 furlough days (or 4 furlough hours).

  • Step 1:  $110,000 pay rate = 5 furlough days
  • Step 2:  5 furlough days x 0.1 = 0.5 furlough days
  • Step 3:  0.5 furlough days x 8 = 4 furlough hours

 

Q: I have clinical responsibilities and am dually employed by UW–Madison and UW Medical Foundation. Who should I contact with questions about compensation?

A: Contact your department chair and/or department administrator.

 

Q: The Office of Human Relations indicates that employees with “non-FTE appointments” are exempt. What does that mean?

A: Non-FTE appointments include: Temporary Employees, Academic Staff Hourly (a rarely used type of appointment), and lump sum.